Explanation
Background: This ordinance authorizes the City Auditor to modify the service contract with Mid-West Presort Mailing Services, to add funding in the amount of $250,000.00 for continuation of printing, presorting, mailing and related services, and to extend the term of the initial contract through Feb 29, 2024.
Ordinance 1837-2022 authorized the City Auditor to execute a professional services contract with Mid-West Presort Mailing Services for the purpose of printing, presorting, mailing and related services.
The Division of Income Tax is in need of additional professional services for the purpose of printing, presorting, mailing and related services. The Income Tax Division has been working with Mid-West Presort Mailing Services for printing and mailing services over the last few years.
The initial contract was for one (1) year from the date of execution (Sept.1, 2022 to Aug 31, 2023), with the option to renew for three (3) additional years based upon mutual agreement, budgeted funds and approval by city council.
This ordinance is to extend the initial contract date to Feb 29, 2024 and allow for the option to renew for up to three (3) years. For each renewal year, funds for service shall be reviewed and expenditures shall be approved by ordinance of City Council, and the appropriation and certification of funds by the City Auditor.
Contract Compliance: The vendor contract compliance number is 6678 and is valid through 06-23-2024.
1. Amount of additional funds: Total amount of additional funds needed for this contract modification no. 1 is $250,000.00. The total contract amount including this renewal is $411,000.00.
2. Reasons additional funds were not foreseen: The potential need for additional funds is because additional taxpayer mailings have been added to the service to promote adoption of the new system, as well as the timing and launch of the new system made it difficult to estimate accurately. This modification is to prov...
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