Explanation
This ordinance authorizes the Director of the Department of Technology (DoT) to renew a contract with Mythics Inc. for the purchase of Oracle software licensing, maintenance, and support services. The term of the contract will be for one (1) year, beginning on June 1, 2023 and ending on May 31, 2024, at a cost of $848,907.06.
The original contract (RFQ021314 - which was awarded to Mythics Inc., who was the sole respondent) was authorized most recently via Ord. No. 1186-2022 passed on May 9, 2022 through purchase order PO347359. The contract language allowed for three (3) renewal options, mutually agreed upon, one (1) year renewals with the approval of City Council. This ordinance represents the first renewal option authorizing contracting with Mythics for Oracle software licensing, maintenance, and support services. This ordinance also authorizes the expenditure of $848,907.06 for the above described purpose for the term beginning on June 1, 2023, and ending on May 31, 2024, at a cost of $848,907.06.
Oracle software is a critical component of a number of citywide business systems including 311, CUBS, WAM, and GIS. These critical business functions would be negatively affected without this renewal. The software is server-based and has given the City the capability to web-enable applications for citizens' use and ensure compliance with licensing agreements. Oracle software is one of the fastest, most scalable and reliable databases in the industry providing a feature rich platform for business process implementation.
FISCAL IMPACT
In years 2021 and 2022 the Department of Technology expended $780,224.27 and $786,025.06, respectively, for the purchase of Oracle software licensing, maintenance, and support services. The cost for this year's (2023) purchase of Oracle software licensing, maintenance, and support services is $848,907.06. Funds for the above-described purpose are budgeted and available in the Information Services Operating fund.
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