Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology (DoT) to enter into a contract with GovConnection, Inc. dba Connection Public Sector Solutions for the renewal of Autodesk software subscription and technical support on behalf of the Departments of Public Service (DPS), Building and Zoning Services and Public Utilities (DPU). The original contract agreement was established and authorized by Ord. No. 0327-2022 (RFQ0020920), passed on March 21, 2022 and included three (3) options to renew. This ordinance represents the first renewal option. The total cost associated with this ordinance is $131,577.74 for the coverage term period from April 1, 2023 to March 31, 2024.
Autodesk software is used for mapping and to create and/or update shop drawings and architectural plans, making it easier for DPS and DPU to share data with customers, agencies, consultants and other parties with whom they interact. This ordinance will enable these departments to continue receiving updated versions of Autodesk software and access technical support for their software.
FISCAL IMPACT:
In 2022, the Department of Technology expended $123,633.24 with GovConnection, Inc. (via Ord. 0327-2022) for Autodesk software subscriptions and technical support services. The funds for this year's expenditure (2023) have been identified and are available within the Department of Technology, Direct Charge Funds budgeted for the Department of Public Service and Department of Public Utilities, ($131,577.74)
EMERGENCY:
Emergency designation is being requested to expedite authorization in order to initiate services from this supplier and to avoid lapsed services. Without the passage of this ordinance the City would not have the ability to receive critical updated versions of the Autodesk software, nor the ability to access technical support used for mapping and to create shop drawings, architectural plans and other shared data.
CONTRACT COMPLIANC...
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