Explanation
BACKGROUND:
This ordinance authorizes the Directors of the Department of Technology (DoT), the Department of Public Utilities (DPU) and the Equal Business Opportunity Commission Office (EBOCO), to enter into a contract with Early Morning Software, Inc. for provisioning and hosting of a minority/female business enterprise (M/FBE) tracking system. The City requires a new M/FBE tracking system to replace the existing and outdated Biztrack system used to fulfill the requirements of City Code Title 39. Early Morning Software will help the City implement its PRISM software solution, and provide system hosting services to support the ongoing operation of PRISM. The term of this agreement is for one (1) year from the date of a purchase order certified by the City Auditor. This agreement includes annual options to renew, subject to mutual agreement and approval of proper City authorities. The total cost of $223,740.00 includes ($149,700.00 for professional services for project implementation, $18,150.00 for training services and $55,890.00 for the first year of software hosting fee service.
To procure these services, a Request for Proposals (SA004452) was published June 14, 2012. The solicitation received one (1) proposal, which was scored by an evaluation committee of three (3) representatives from City departments. The committee scored the proposal, using the following criteria: competence of the offeror (up to 25 points), quality and feasibility of proposed software and services (25 points), ability of the offeror (10 points), past performance of the offeror (25 points), and the total cost of ownership of the proposed solution (15 points). The committee determined that Early Morning Software met all requirements outlined in the RFP, and the PRISM system would meet the City's needs for a new M/FBE tracking system. The committee recommended an award to the Director of the Department of Technology and was accepted.
After further discussions wi...
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