Explanation
BACKGROUND: This ordinance is for the option to purchase EMC Equipment & Services for the Department of Technology. The contract will be used to maintain, repair and upgrade the City's SAN (storage area network) environment. The term of the proposed option contract would be approximately three (3) years, with the option to extend the contract for one (1) additional one-year period if mutually agreed upon. The Contract is through June 30, 2015. The Purchasing Office opened formal bids on May 3, 2012.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06, Solicitation SA004333. Two-hundred Sixty (260) bids were solicited (MBR: 5; F1: 7). Three (3) bids were received.
All three bids submitted were rejected because none of the bidders provided an applicable reference to the catalog/price list that would be used by the City as the list of all the available EMC products. The discounts included on the bids would also be calculated from this catalog/list. One of the bidders also offered exceptions to the City's Standard Terms and Conditions. Because they were the low bidder based on the category discounts quoted in their bid, the Purchasing Office informally reconsidered the bid from Advizex Technologies after they were able to provide the complete price list of EMC products.
The Purchasing Office is recommending award of the contract to the lowest and best bidder:
Advizex Technologies, CC#371504931 (Expires July 5, 2012); All Items, $1.00
Total Estimated Annual Expenditure: $150,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action important repair services to the City's SAN network could be delayed, thereby causing potential harm to City services.
FISCAL IMPACT: Funding to establish this option contract is budgeted in t...
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