Explanation
1. BACKGROUND
The Division of Planning and Operations is responsible for conducting maintenance and repairs along the City's roadway system. To accomplish this mission the Division requires a self-propelled paver box. This paver box will be of a width sufficiently small enough to operate within the City's system of alleys. The Division's fleet does not currently possess a piece of equipment capable of performing this operation.
Bids were advertised in the City Bulletin and were received by the Purchasing Office on June 7, 2012 for Bid SA004412 as follows:
Vendor Unit Bid Bid Amount Status
The McLean Company LeeBoy 5000 Path Master Paver $87,500.00 Majority
The only bid received was from The McLean Company and met specifications as the lowest responsive, responsible bidder.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against The McLean Company.
2. CONTRACT COMPLIANCE INFORMATION
The McLean Company's contract compliance number is 34-0762688 and expires 7/19/12.
3. FISCAL IMPACT
Funds are available for this expenditure from the Streets and Highways G.O. Bonds Fund, no. 704 and are contingent on the 2012 Bond Sale. The cost of this purchase is $87,500.00.
4. EMERGENCY DESIGNATION
This legislation is requested to be heard as an emergency to ensure that the paver box is available for immediate use.
Title
To authorize the Finance and Management Director to enter into a contract for the purchase of one (1) paver box from The McLean Company, to authorize the expenditure of $87,500.00 from the Streets and Highways G.O. Bonds Fund, no. 704; and to declare an emergency. ($87,500.00)
Body
WHEREAS, the Division of Planning and Operations is responsible for the installation and maintenance of traffic control devices along the City's roadway system, and
WHEREAS, the Division of Planning and Operations is in need of one (1) paver box, and
WHEREAS, the City of C...
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