Explanation
BACKGROUND: For the option to purchase Office Supplies and Office Papers (Recycled) for all City agencies. The term of the proposed option contract is through July 31, 2014. The contracts may be extended for one (1) additional year, subject to mutual agreement by both parties. The Purchasing Office opened formal bids on May 24, 2012.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 Solicitation SA004377; 135 bids were solicited (MBE:5; FBE:2); Seven (7) bids were received (MBE:0; FBE:1). The contract(s) will provide City agencies with the ability to purchase general offices supplies of high standard and quality. Agencies will also have the availability to purchase recycled office papers to be used in a variety of office and mass production equipment. These office papers contain a minimum of 30% or more post consumer fiber content.
The Purchasing Office is recommending a split award of contracts to the lowest, responsive, responsible and best bidder as follows [Staples Contract & Commercial, Inc. for Office Supplies and a split award between Bulldog Office Products, Inc., Office Max North America, Inc. and Sterling Paper for Recycled Office Papers]:
Bulldog Office Products, Inc. - (FBE): CC#251292273 (expires: 11/30/2012)
Office Max North America, Inc.: CC# 341573735 (expires: 8/4/2013)
Staples Contract & Commercial, Inc.: CC# 043390816 (expires: 5/9/2013)
Sterling Paper: CC#: 314317038 (expires: 2/22/2014)
Total Estimated Annual Expenditure: $900,000.00
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed. The evaluation of the bids took longer than expected to complete.
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