Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with Harris Design Services for the renovation of the 120 West Gay Street building.
The original contract was authorized by Ordinance No. 2213-2006, passed December 11, 2006. The original contract authorized professional design services with Harris Design Services for the master plan and design plans for the renovation of the former Police Headquarters building located at 120 West Gay Street; however, due to various "site unforeseens", additional services and funding are necessary to complete this renovation project.
Below is a summary of unforeseen expenses associated with the renovation of the 120 West Gay Street building, thus necessitating this contract modification with Harris Design Services:
· Central Safety Building wall failure of September 2011 and associated re-engineering & architecture
· Unknown underground unforeseen such as: abandoned bad soils from old fuel tank site, existing sanitary sewers, railroad rails/ties & unsuitable soils, and City Hall lower west plaza retaining wall insufficient footers.
· Value engineering and redesign of the underground pedestrian tunnel
Harris Design Services is a nationally recognized design firm and has institutional knowledge of the project and performed the original professional services. It is practical and cost effective for the coordination and continuity of the project to use them for this modification. Therefore, it would not be in the best interest of the City to engage a different vendor.
Emergency action is requested so that the needed renovations at the 120 West Gay Street building can continue and be completed as quickly as possible. This will ensure that construction is completed prior to winter weather and so that resulting energy savings can be realized as quickly as possible and any potential safety concerns can be addres...
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