Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Enterprise Storage with CDW Government LLC. Waiver of the competitive bidding provisions of Columbus City Codes Chapter 329 is requested because the Department of Technology performed vendor outreach and research in its selection of CDW Government LLC as the supplier for this UTC. The Enterprise Storage UTC is expected to be used by various departments and agencies citywide. The Enterprise Storage UTC will provide the option to purchase cloud storage and maintenance thereof for all Citywide departments. The term of the proposed option contract would be approximately three (3) years, expiring January 31, 2029 with the option to renew for three (3) additional, one-year periods, or a portion thereof. In addition, the expenditure of $1.00 is authorized from General Budget Reservation BRPO003693.
Bid Waiver Justification: The Department is Technology has a need to upgrade the storage capacity of the City’s infrastructure. Due to industry demands, the equipment is in high demand, the costs are skyrocketing, and delays in shipping are increasing. A bid waiver is in the best interest of City to secure pricing and equipment as quickly as possible.
The Department of Technology requested pricing information from five (5) certified resellers for Enterprise Storage equipment. Four (4) of the vendors responded, and the lowest pricing was submitted by CDW Government LLC. Therefore, it is desired to establish the Enterprise Storage UTC with CDW Government LLC.
CDW LLC (CDW Government LLC) CC# 007352 expires 4/10/2028, $1.00
This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of State’s database for Findings for Recovery.
Emergency Designation: The Finance and Management Department respectfully requests this legislation be consider...
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