Explanation
BACKGROUND
This ordinance authorizes the Director of Finance and Management, on behalf of the Department of Technology (DoT), to associate all general budget reservations resulting from this ordinance with the appropriate purchase agreement for the data storage products.
The Department of Technology manages the City’s data centers and requires electronic storage to be available to ensure smooth operating of the City’s infrastructure. Without sufficient electronic storage, the City’s computer systems will not be able to function properly.
The Department of Finance is establishing a purchase agreement with CDW Government LLC for the acquisition of the necessary equipment. This ordinance is contingent upon the Council’s approval of Ordinance 1503-2026.
PA#TBD CDW Government LLC, Expires 1-31-2029
EMERGENCY DESIGNATION
Emergency action is requested in order place the order by the quote deadline of July 7, 20226. Due to increased industry demand for electronic data storage products, the received quote for this equipment is only guaranteed until July 7, 2026. After July 7 the manufacturer prices are set to increase.
FISCAL IMPACT
The funding of $4,919,320.68 is budgeted within the Department of Technology 2025 Capital Improvements Budget, Fund 5105. A budget amendment is necessary to establish sufficient budget authority for the project. The subsequent maintenance and annual subscription fees will be planned and budgeted for by the Department of Technology operating budget if renewals of this contract are pursued.
CONTRACT COMPLIANCE
CDW Government LLC CC# 007352 expires 4/10/2028
Title
To amend the 2025 Capital Improvement budget; to authorize the Director of Finance and Management, on behalf of the Department of Technology, to associate all general budget reservations resulting from this ordinance with the appropriate universal term contract/purchase agreement with CDW Government LLC, for the procurement data storage equipment; to author...
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