Explanation
BACKGROUND: The Division of Police Digital Forensic Unit (DFU) needs to renew software licenses (Magnet Verify, Review, Witness and GrayKey) to continue current day-to-day operations and increase efficiency and security in accessing, sharing, assigning and working on data for cases. The Division needs to enter into contract with Grayshift LLC DBA Magnet Forensics LLC to renew and purchase these software licenses.
BID INFORMATION: The Division of Police is requesting to waive the competitive bidding provisions of Chapter 329 of the Columbus City Codes in order to expeditiously purchase licenses due to the software's compatibility with other Magnet software currently used by the DFU and Division of Police.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
EMERGENCY DESIGNATION: Emergency legislation is requested to prevent a lapse in service thereby delaying the ability to process evidence to help solve and prevent future crimes. Current subscriptions expire December 1, 2026.
CONTRACT COMPLIANCE: CC# 025779 Expires 06/20/2025 Vendor to update prior to contract completion
FISCAL IMPACT: The funding for the licenses/software has been appropriated and authorized by Ordinance 0366-2026 passed on March 30, 2026. This expenditure is funded by Law Enforcement Contraband Seizure Fund (2219).
Title
To authorize the Director of the Department of Public Safety to enter into a contract with Grayshift LLC DBA Magnet Forensics LLC, to renew digital licenses and procure additional software licenses; to waive the competitive bidding provisions of the Columbus City Code; to authorize the expenditure of $354,999.68 from the Law Enforcement Contraband Seizure Fund, and to declare an emergency. ($354,999.68)
Body
WHEREAS, the Division of Police needs to renew digital licenses and process digital...
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