Explanation
BACKGROUND: Ordinance 3269-2023, passed December 11, 2023, authorized the expenditure of $647,330.00 from the Safety Voted Bond Fund 7701 for the purchase of alternative response vehicles for the Division of Fire. Said ordinance and subsequent purchase order should have been funded using available cash existing in the Income Tax Set Aside Subfund 1000-100099.
This legislation authorizes the City Auditor to correct the funding source of the purchases made via Ordinance 3269-2023, to correctly align expenditures with the appropriate funding sources. This correction will change the funding source used in said ordinance from Safety’s Voted Bond Fund 7701, to that of the Income Tax Set Aside (ITSA) Subfund 1000-100099, the correct source of funding, and allow a new purchase order to be established with appropriate funding. Upon passage of this ordinance, the Public Safety Director will cancel the existing purchase order to return cash to the original project to allow for the subsequent cash transfers and budget amendments to commence.
Bid Information: N/A
Emergency Designation: The Division of Fire requests emergency legislation so that the aforementioned corrections can commence immediately to allow for the prompt re-issuance of the purchase order authorized via Ordinance 3269-2023, and thus avoid potential supply chain delays.
FISCAL IMPACT: Unencumbered cash is available within the Income Tax Set Aside (ITSA) Subfund for this correction; funding that currently exists on the previously established purchase order will be returned to the Safety Bond Fund.
Title
To authorize the appropriation and expenditure of $647,330.00 from the Income Tax Set Aside Subfund; to authorize the correction of an existing purchase order associated with Ordinance 3269-2023 passed December 11, 2023; and to declare an emergency. ($647,330.00)
Body
WHEREAS, the funding Ordinance 3269-2023 that passed December 11, 2023 and authorized the expenditure of $647,330.00 for the purchase of ambulances for front line EMS response, was incorrectly coded to Safety Bond Fund 7701; and
WHEREAS, Ordinance 3269-2023 should have been funded using available cash existing in the Income Tax Set Aside Subfund 1000-100099; and
WHEREAS, it is necessary to correct the funding associated with Ordinance 3269-2023; and
WHEREAS, it is necessary to appropriate and expend cash that exists within the Income Tax Set Aside Subfund; and
WHEREAS, it is necessary to correct the existing purchase order for the expenditure authorized by Ordinance 3269-2023; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Fire, in that it is immediately necessary to authorize the City Auditor to appropriate cash that exists within the Income Tax Set Aside Subfund to correctly align expenditures with the appropriate funding source, and authorize the Director of Public Safety to correct the existing purchase order associated with Ordinance 3269-2023, for the immediate preservation of the public health, peace, property, and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2024, the sum of $647,330.00 is appropriated in the Income Tax Set Aside Subfund 1000-100099, per the account codes in the attachment to this ordinance.
SECTION 2. That the City Auditor is authorized to make any accounting changes to revise the funding source for any contract or contract modification associated with this ordinance.
SECTION 3. That all funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purpose of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the Director of the Department of Public Safety is authorized to correct the existing purchase order authorized by Ordinance 3269-2023 passed December 11, 2023, to allow for the purchases therein to commence.
SECTION 5. That the expenditure of $647,330.00 or so much thereof as may be needed, is hereby authorized in the Income Tax Set Aside Subfund 1000-100099, per the accounting codes in attachment to this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.