Explanation
BACKGROUND: In 2021, the Columbus City Attorney’s Office launched the Project Taillight public safety and crime prevention pilot program. Through this Edward Byrne Memorial Justice Assistance Grant funded pilot, low-income residents have access to free vehicle safety light repairs. These free repair services keep drivers, passengers and pedestrians safer on the roads and help prevent low-income residents from receiving tickets for safety code violations. This pilot is a partnership between the Columbus City Attorney’s Office (CAO) and Columbus Division of Police.
To ensure consistent and ready access to quality repair services for program participants, the Columbus City Attorney’s Office worked through Columbus States Automotive Advisory Board to identify accredited auto shops interested in serving as repair partners for the pilot. Interested parties were vetted to ensure their capacity to meet project terms and requirements as defined by the CAO, the grantor and included in the City of Columbus’ standard service contract. Through this process, CAO entered into contract with Lindsay Honda and Mr. Transmission/Milex Complete Auto Care for repair services.
The Edward Byrne Memorial Justice Assistance Grant account (G24220) has a balance of $488.01. This legislation requests a $488.01 modification to Mr. Transmission/Milex Complete Auto Care’s $38,000 service contract (PO299839; PO349838) to support grant objectives. This ordinance shall be in effect within thirty days from the date of passage.
FISCAL IMPACT: This contract modification is funded through a 2021 Department of Justice’s Office of Justice Programs, Bureau of Justice Assistance, Edward Byrne Memorial Justice Assistance Grant sub-award from Franklin County Board of Commissioners’ Office of Justice Policy and Programs (ordinance 1384-2022). There is no fiscal impact to the City Attorney’s general fund.
COMPANY: Mr. Transmission/Milex Complete Auto Care, City vendor # 033102, EOB Cert expires 3/8/2025
Title
To authorize the City Attorney to modify an existing contract for service station equipment maintenance and/or repair services with Mr. Transmission/Milex Complete Auto Care; and to authorize the expenditure of up to $488.01 in JAG grant project funds for aforementioned repair services. ($488.01)
Body
WHEREAS, the Columbus City Attorney’s Office implemented the innovative Project Taillight public safety and crime prevention pilot giving low-income residents access to free vehicle safety light repair services; and
WHEREAS, these repair services keep drivers, passengers and pedestrians safer on the roads and prevent low-income residents from receiving tickets for safety code violations; and
WHEREAS, the City Attorney works with local, accredited, vetted repair shops to ensure ready access to quality repairs for program participants; and
WHEREAS, the City Attorney vetted Mr. Transmission/Milex Complete Auto Care for service station equipment maintenance and/or repair services and determined that the vendor had the necessary experience and expertise required; and
WHEREAS, the parties executed a contract for service station equipment maintenance and/or repair services for the term November 1, 2021 to December 31, 2022, for the maximum amount of $23,000 (encumbered by PO299839); and
WHEREAS, ordinance 2357-2022 increased the initial contract amount by $15,000 (encumbered by PO349838); and
WHEREAS, the contract period was then extended through December 31, 2023 via ordinance 0771-2023; and
WHEREAS, the services covered under this contract are paid for with G242201 grant funds, and, due to cost savings with another project vendor, the award has a $488.01 balance for service station equipment maintenance and/or repair services; and
WHEREAS, the City Attorney’s Office has determined that applying the $488.01 award balance to the Mr. Transmission/ Milex contract modification supports grant objectives; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the City Attorney is hereby authorized to modify the contract entered into on November 9, 2021 with Mr. Transmission/Milex Complete Auto Care to provide service station equipment maintenance and/or repair services for Project Taillight participants.
Section 2. That the City Attorney is hereby authorized to increase the contract amount by $488.01 to an amount not to exceed $38,488.01.
Section 3. That for the purposes stated, the amount of $488.01, or so much thereof as may be necessary, be and is hereby authorized in Fund 2220, per the accounting codes in the attachment to this ordinance.
Section 4. That Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
Section 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.