Explanation
1. BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a construction contract, on behalf of the Office of Construction Management, with Elford, Inc., for the CDBG Neighborhood Facilities Renovation project, All THAT Teen Center, in the amount of $1,268,300.00.
All THAT (Teens Hopeful About Tomorrow) serves youths from the 43227 and 43232 Zip Codes through programming at the All THAT Center for Excellence located at 4117 E Livingston Avenue. The approximately 65 year old building, once Shady Lane Presbyterian Church, is in need of physical improvements. All THAT applied for building renovations through the Grants Management Section's annual Community Development Block Grant process.
Building improvements at All THAT Center for Excellence will have long-term impacts on the community. A facility that better meets the needs of the organization will allow All THAT to expand education, mentoring and employment services as well as social and emotional health programs.
Work under the project includes roof repairs, minor plumbing, mechanical and electrical work, partial pavement/curbing/apron repairs, and other work outlined in the contract and IFB documents.
2. CONSTRUCTION CONTRACT AWARD: The Director of Finance and Management publicly opened two bids on March 4, 2024:
1. Elford, Inc. $1,268,300.00
2. Setterlin Building Co. $1,344,700.00
Elford Inc.’s bid was deemed the lowest, best, most responsive and responsible bid in the amount of $1,268,300.00. Their Contract Compliance Number is 11955 (expires 2/16/25, MBE-owned firm). Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Elford, Inc.
3. SUBCONTRACTOR PARTICIPATION: The ODI-assigned goal for this project was 20%. Elford, Inc. proposed Brownwood Roofing Ohio to meet 12% of this goal. Elford, Inc. submitted a Request for MBE/WBE Goal Waiver and Documentation of Good Faith Effort and was approved by ODI.
Company Name City/State ODI Designation
Brownwood Roofing Ohio Columbus/OH MBE
Minority vendor certification was in good standing at the time the bid was awarded.
4. EMERGENCY DESIGNATION: Construction needs to be finished by October 24, 2024 in order to meet the requirements of the CDBG grant. Emergency designation will eliminate 6 weeks of downtime. Materials should be ordered as soon as possible due to current supply-chain issues. Having the necessary materials on order will enable the contractor to mobilize and finish construction by the October deadline.
5. FISCAL IMPACT: Funding for this project will come from the Community Development Block Grant (CDBG) under the U.S. Department of Housing and Urban Development (HUD). The Community Development Block Grant (CDBG) Entitlement Program provides annual grants on a formula basis to cities and counties to develop viable urban communities. An appropriation of funds will be needed to align this Ordinance with the Draft FY 2023 Annual Action Plan as approved by City Council through the adoption of Ordinance No. 3353-2022.
A transfer between the Economic Development Revolving Loan Fund and Community Development Block Grant Fund will also be necessary.
Title
To authorize the Director of Finance and Management, on behalf of the Office of Construction Management, to enter into a construction contract with Elford, Inc. for the Community Development Block Grant Neighborhood Facilities Renovation project, All THAT Teen Center; to authorize an appropriation within the Economic Development Revolving Loan Fund; to authorize a transfer between the Economic Development Revolving Loan Fund and Community Development Block Grant Fund; to authorize the appropriation and expenditure of $1,268,300.00 within the Community Development Block Grant Fund; and to declare an emergency. ($1,268,300.00)
Body
WHEREAS, two bids for the CDBG Neighborhood Facilities Renovation project, All THAT Teen Center were received and publicly opened in the office of the Director of Finance and Management on March 4, 2024; and
WHEREAS, the lowest, best, most responsive and responsible bid was from Elford, Inc. in the amount of $1,268,300.00; and
WHEREAS, it is necessary to authorize the Director of Finance and Management to award and execute a construction contract for the CDBG Neighborhood Facilities Renovation project, All THAT Teen Center; and
WHEREAS, it is necessary to authorize an appropriation within the Economic Development Revolving Loan Fund; and
WHEREAS, it is necessary to authorize a transfer between the Economic Development Revolving Loan Fund and Community Development Block Grant Fund; and
WHEREAS, it is necessary to authorize the appropriation and expenditure of $1,268,300.00 from the Community Development Block Grant Fund included in the Draft 2023 Annual Action Plan adopted under Ordinance No. 3353-2022; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Office of Construction Management, in that it is immediately necessary to authorize the Director of Finance and Management to enter into a construction contract for the CDBG Neighborhood Facilities Renovation project, All THAT Teen Center, with Elford, Inc.; in order to reduce project down time and expedite material orders thereby enabling construction to be completed by the October 24, 2024 deadline of the CDBG grant; all for the immediate preservation of the public health, peace, property, safety and welfare; and now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to enter into a construction contract, on behalf of the Office of Construction Management, with Elford, Inc., for the CDBG Neighborhood Facilities Renovation project, All THAT Teen Center, in an amount up to $1,268,300.00.
SECTION 2. That the appropriation of $708,390.70, or so much thereof as may be needed, is hereby authorized within the Economic Development Revolving Loan Fund, Fund No. 2249, per the account codes in the attachment to this ordinance.
SECTION 3. That the transfer of $708,390.70, or so much thereof as may be needed, is hereby authorized between the Economic Development Revolving Loan Fund, Fund No. 2249 and the Community Development Block Grant Fund - Fund 2248, per the account codes in the attachment to this ordinance.
SECTION 4. That the appropriation and expenditure up to $1,268,300.00, or so much thereof as may be needed, is hereby authorized within the Community Development Block Grant Fund - Fund No. 2248, per the account codes in the attachment to this ordinance.
SECTION 5. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.