Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with CAP-Stone and Associates, Inc. for the Greenways Safety and Stabilization Program Project. The contract amount is $235,770.35, with alternates of $76,030.25 and a contingency of $32,000.00, for a total of $343,800.60 being authorized by this ordinance.
Columbus Recreation and Parks has built and owns over sixty miles of greenway trails with sections that are in various needs of improvement. This project will be the first of a new annual trail improvement program which will start with three sections of the Alum Creek Trail. These three sections will be Airport Drive to Nelson Park, Wolfe Park, and Livingston Avenue to East Main Street. Work for this project will provide full depth and partial depth pavement improvements. The improvement areas were chosen and prioritized based on data collected from 311 requests and staff condition reports.
Project is on schedule to be completed by December 2024 and Columbus Recreation and Parks will continue to coordinate with Columbus and Franklin County Metro Parks to provide appropriate trail closure and routing information to residents.
Vendor Bid/Proposal Submissions (Office of Diversity and Inclusion designation status):
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on February 29, 2024 and received by the Recreation and Parks Department on March 21, 2024. Bids were received from the following companies:
CAP-Stone and Associates, Inc. (WBE): $235,770.35
After reviewing the bids that were submitted, it was determined that CAP-Stone and Associates, Inc. was the lowest and most responsive bidder. CAP-Stone and Associates, Inc. and all proposed subcontractors have met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter 329.
As part of their bid, CAP-Stone and Associates, Inc. has proposed the following vendors to fulfill the Office of Diversity and Inclusion project goal:
CAP-Stone and Associates, Inc. (WBE)
Certification of the MBE’s and WBE’s being proposed are in good standing at the time the bid is being awarded.
Principal Parties:
CAP-Stone and Associates, Inc.
3700 Corporate Drive, Suite 125
Columbus, Ohio 43231
Aaron Mollenkamp, (614) 759-9800
Contract Compliance Number: 004933
Contract Compliance Expiration Date: July 19, 2024
Emergency Justification: Emergency action is immediately necessary to enter into contract so that work may begin to minimize impacts to trail users and provide immediate safety improvements to reduce the risk of falls, crashes, and pavement failure for the 2024 biking season.
Benefits to the Public: This project will help minimize the risk of falls, crashes, or accidents through trail improvements raising the level of service provided to all residents that utilize these sections of trail.
Community Input/Issues: The trail sections to be improved were chosen and prioritized through 311 requests and staff reports on pavement conditions.
Area(s) Affected: North Central (49), Near East (56), Wolfe Park (67), Citywide (99)
Master Plan Relation: This project will support the Recreation and Parks Master Plan by improving access and safety of the existing multi-use trails.
Fiscal Impact: $343,800.60 is budgeted and available from within the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of the Department of Recreation and Parks to enter into contract with CAP-Stone and Associates, Inc. for the Greenways Safety and Stabilization Program Project; to authorize the transfer of $343,800.60 within the Recreation and Parks Voted Bond Fund; to authorize the amendment of the 2023 Capital Improvements Budget; to authorize the expenditure of $343,800.60 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($343,800.60)
Body
WHEREAS, it is necessary to authorize the Director of Recreation and Parks to enter into contract with CAP-Stone and Associates, Inc. for the Greenways Safety and Stabilization Program Project; and
WHEREAS, it is necessary to authorize the transfer of $343,800.60 within the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it is necessary to authorize the amendment of the 2023 Capital Improvements Budget Ordinance 1711-2023 in order to provide sufficient budget authority for this and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $343,800.60 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into contract with CAP-Stone and Associates, Inc. so that work may begin to minimize impacts to trail users and provide immediate safety improvements to reduce the risk of falls, crashes, and pavement failure for the 2024 biking season, all for the preservation of the public health, peace, property, safety, and welfare and, NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to enter into contract with CAP-Stone and Associates, Inc. for the Greenways Safety and Stabilization Program Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $343,800.60 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2023 Capital Improvements Budget Ordinance 1711-2023 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects:
Fund / Project / Project Name / Current Revised Authority / Current Remaining Authority / Change / Amended Revised Authority / Amended Remaining Authority
Fund 7702 / P510306-100003 / Greenways - Olentangy Trail - Arena District Connector Bridge (Voted Carryover) / $0 / $0 / $34,629 / $34,629 / $34,629 (to match cash)
Fund 7702 / P510915-512000 / Alum Creek Trail - Johnstown Road East Side Connector Grant Match (Voted Carryover) / $0 / $0 / $11,310 / $11,310 / $11,310 (to match cash)
Fund 7702 / P511000-100000 / Renovation - Misc. (Voted Carryover) / $950,171 / $250,171 / $849 / $951,020 / $251,020 (to match cash)
Fund 7702 / P512012-100000 / Confluence Village Park (Voted Carryover) / $0 / $0 / $48 / $48 / $48 (to match cash)
Fund 7702 / P512020-100000 / New Development - General Design & Construction Management Services (Voted Carryover) / $108,000 / $0 / $20,680 / $128,680 / $20,680 (to match cash)
Fund 7702 / P512022-100000 / Greenways Projects - Misc. (Voted Carryover) / $100,000 / $0 / $1,500 / $101,500 / $1,500 (to match cash)
Fund 7702 / P512029-100000 / Champions Bridge Replacement (Voted Carryover) / $1,675,320 / $0 / $6,146 / $1,681,466 / $6,146 (to match cash)
Fund 7702 / P514011-100000 / Turnberry Golf Course Improvements (Voted Carryover) / $0 / $0 / $13,610 / $13,610 / $13,610 (to match cash)
Fund 7702 / P515004-100000 / 2019 Shelterhouse Renovations - Goodale and North Bank (Voted Carryover) / $0 / $0 / $104,284 / $104,284 / $104,284 (to match cash)
Fund 7702 / P515020-100000 / Program Projects (Large) - General Design & Construction Management Services (Voted Carryover) / $22,500 / $0 / $7,895 / $30,395 / $7,895 (to match cash)
Fund 7702 / P516000-100000 / Emergency Replacement - Misc. (Voted Carryover) / $100,000 / $0 / $45 / $100,045 / $45 (to match cash)
Fund 7702 / P516002-100000 / 2022 Pool Fence Upgrades (Voted Carryover) / $173,091 / $0 / $20,000 / $193,091 / $20,000 (to match cash)
Fund 7702 / P517000-100000 / Opportunity Projects - Misc. (Voted Carryover) / $0 / $0 / $14,259 / $14,259 / $14,259 (to match cash)
Fund 7702 / P517004-100000 / Frank Fetch Park Improvements (Voted Carryover) / $0 / $0 / $7,942 / $7,942 / $7,942 (to match cash)
Fund 7702 / P510306-100003 / Greenways - Olentangy Trail - Arena District Connector Bridge (Voted Carryover) / $34,629 / $34,629 / ($34,629) / $0 / $0
Fund 7702 / P510915-512000 / Alum Creek Trail - Johnstown Road East Side Connector Grant Match (Voted Carryover) / $11,310 / $11,310 / ($11,310) / $0 / $0
Fund 7702 / P511000-100000 / Renovation - Misc. (Voted Carryover) / $951,020 / $251,020 / ($101,452) / $849,568 / $149,568
Fund 7702 / P512012-100000 / Confluence Village Park (Voted Carryover) / $48 / $48 / ($48) / $0 / $0
Fund 7702 / P512020-100000 / New Development - General Design & Construction Management Services (Voted Carryover) / $128,680 / $20,680 / ($20,680) / $108,000 / $0
Fund 7702 / P512022-100000 / Greenways Projects - Misc. (Voted Carryover) / $101,500 / $1,500 / ($1,500) / $100,000 / $0
Fund 7702 / P512029-100000 / Champions Bridge Replacement (Voted Carryover) / $1,681,466 / $6,146 / ($6,146) / $1,675,320 / $0
Fund 7702 / P514011-100000 / Turnberry Golf Course Improvements (Voted Carryover) / $13,610 / $13,610 / ($13,610) / $0 / $0
Fund 7702 / P515004-100000 / 2019 Shelterhouse Renovations - Goodale and North Bank (Voted Carryover) / $104,284 / $104,284 / ($104,284) / $0 / $0
Fund 7702 / P515020-100000 / Program Projects (Large) - General Design & Construction Management Services (Voted Carryover) / $30,395 / $7,895 / ($7,895) / $22,500 / $0
Fund 7702 / P516000-100000 / Emergency Replacement - Misc. (Voted Carryover) / $100,045 / $45 / ($45) / $100,000 / $0
Fund 7702 / P516002-100000 / 2022 Pool Fence Upgrades (Voted Carryover) / $193,091 / $20,000 / ($20,000) / $173,091 / $0
Fund 7702 / P517000-100000 / Opportunity Projects - Misc. (Voted Carryover) / $14,259 / $14,259 / ($14,259) / $0 / $0
Fund 7702 / P517004-100000 / Frank Fetch Park Improvements (Voted Carryover) / $7,942 / $7,942 / ($7,942) / $0 / $0
Fund 7702 / P512044-100000 / Greenways Safety and Stabilization Program (Voted Carryover) / $0 / $0 / $343,800 / $343,800 / $343,800
SECTION 7. For the purpose stated in Section 1, the expenditure of $343,800.60 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.