Explanation
1. BACKGROUND
This ordinance authorizes the Director of the Department of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the Universal Term Contract for the purchase of one single axle and four tandem axle live body dump trucks with snow equipment for the Department of Public Service, Division of Infrastructure Management.
The Department of Public Service, Division of Infrastructure Management, is responsible for maintaining Columbus roadways. This includes filling potholes, street sweeping, mowing, alley resurfacing, and snow and ice removal. The Division of Infrastructure Management has a need to purchase one single axle and four tandem axle live body dump trucks with snow and ice equipment for the purpose of maintaining the roads. The division will replace three tandem axle live body dump trucks with the division identifying the brass tags closer to the delivery of the vehicles. One single axle live body dump truck and one tandem axle live body dump truck will be expansions to the current Infrastructure fleet. The City has a multiple year Universal Term Contract established for this equipment with FYDA Freightliner Columbus, Inc.
The following Purchase Agreement association requires approval by City Council in order to expend more than $100,000.00 on a Universal Term Contract, per City Code 329.19(g):
FYDA Freightliner Columbus, Inc., PA004306, Dump Truck/Live Body with snow equipment, expires 12/30/2023.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against FYDA Freightliner Columbus, Inc.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for FYDA Freightliner Columbus is CC004301 and expires 04/14/2025.
3. FISCAL IMPACT
Funds are budgeted and available for this expenditure from the Municipal Motor Vehicle Tax Fund (Fund 2266).
4. EMERGENCY DESIGNATION
The department requests emergency designation for this legislation so that the equipment can be ordered while the time-sensitive quote is valid, built and be available before the next winter season to prevent a shortage of trucks used for plowing snow and spreading salt as well hauling materials and equipment.
Title
To authorize the Director of the Department of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for the purchase of one single axle and four tandem axle live body dump trucks with snow equipment from FYDA Freightliner Columbus; to authorize the expenditure of up to $1,754,989.00 from the Municipal Motor Vehicle Tax Fund; and to declare an emergency. ($1,754,989.00)
Body
WHEREAS, the Department of Public Service, Division of Infrastructure Management, is responsible for treating Columbus roadways for ice and snow; and
WHEREAS, the Purchasing Office established PA004306 for single and tandem axle live body dump trucks with snow equipment with FYDA Freightliner Columbus; and
WHEREAS, the Division of Infrastructure Management desires to purchase one single axle and four tandem axle live body dump trucks with snow removal equipment to assist with snow and ice removal; and
WHEREAS, the Director of Finance and Management will associate all general budget reservations with the appropriate universal term contracts with FYDA Freightliner Columbus in accordance with the terms, conditions and specifications of PA004306 on file in the Purchasing Office; and
WHEREAS, it is necessary to authorize the expenditure of up to $1,754,989.00 with FYDA Freightliner Columbus for the purchase of the dump trucks; and
WHEREAS, City Council approval is required to expend more than $100,000.00 on a Universal Term Contract without bidding the purchase; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Service in that it is immediately necessary to authorize the purchase of said units so that the equipment can be ordered while the time-sensitive quote is valid, built and be available before the next winter season to prevent a shortage of dump trucks used for plowing snow and spreading salt as well hauling materials and equipment, thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. City Council authorizes the expenditure of more than $100,000.00 with Fyda Freightliner Columbus, Inc., on Universal Term Contract PA004306, Dump Trucks.
SECTION 2. That the Director of Finance and Management be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for the purchase of one single axle and four tandem axle live body dump trucks with snow equipment for the Division of Infrastructure Management.
SECTION 3. That the expenditure of $1,754,989.00, or as much thereof as may be necessary, is hereby authorized in Fund 2266 (the Municipal Motor Vehicle Tax Fund), Dept-Div 5911 (Division of Infrastructure Management) in Object Class 06 (Capital, Vehicles) per the account codes in the attachment to this ordinance.
SECTION 4. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for reasons stated in the preamble hereto, where is hereby made a part hereof, this ordinance is hereby declared an emergency measure, which shall take effect and be in force from and after its passage and approved by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.