Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Duffey Tree Care for the Tree Pruning 2023 - ARPA Project. The contract amount is for a total of $395,000.00 being authorized by this ordinance.
This project will include pruning 984 street and park trees located all over the City. The pruning will include low limbs over streets, sidewalks, City infrastructure, and private property. The work will also remove dead, dying, and broken branches. The contracted work is anticipated to begin in the summer of 2023 and be finished by the end of 2024. This project is to help complete some of the back-logged work orders that occurred due to COVID public emergency work restrictions. The general public should see minimal impact to park and street access while work is being performed.
Vendor Bid/Proposal Submissions (ODI designation status):
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on April 28, 2023 and received by the Recreation and Parks Department on May 23, 2023. Bids were received from the following companies:
Duffey Tree Care (MAJ): $395,000.00
Russell Tree Experts (MAJ): $443,750.00
Oberlander’s Tree (MAJ): $687,500.00
After reviewing the bids that were submitted, it was determined that Duffey Tree Care was the lowest and most responsive bidder. Duffey Tree Care and all proposed subcontractors have met code requirements with respect to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
Duffey Tree Care
3258 Palomar Avenue
Columbus, Ohio 43231
Caleb Duffey, (614) 929-8578
Contract Compliance Number: 044386
Contract Compliance Expiration Date: February 16, 2025
Benefits to the Public: The project will prune low limbs over streets, sidewalks, and private property. The project will also reduce the number of dead, dying, broken, and hazardous tree limbs.
Community Input/Issues: Many of the trees that are requiring pruning have been submitted through the 311 call center by the community.
Area(s) Affected: Citywide (99)
Master Plan Relation: This project will support the Recreation and Parks Master Plan by conserving, protecting, and enhancing the City’s natural resources and overall environmental health, benefitting current and future generations.
Fiscal Impact: $395,000.00 is budgeted and available from within the Coronavirus State and Local Fiscal Recovery Fund 2209, Community Recovery Subfund 220902 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with Duffy Tree Care for the Tree Pruning 2023 - ARPA Project; to authorize the transfer of $395,000.00 within the Coronavirus State and Local Fiscal Recovery Fund; and to authorize the expenditure of $395,000.00 from the Coronavirus State and Local Fiscal Recovery Fund. ($395,000.00)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to enter into contract with Duffey Tree Care for the Tree Pruning 2023 - ARPA Project; and
WHEREAS, it is necessary to authorize the transfer of $395,000.00 within the Coronavirus State and Local Fiscal Recovery Fund, Community Recovery Subfund 220902; and
WHEREAS, it is necessary to authorize the expenditure of $395,000.00 from the Coronavirus State and Local Fiscal Recovery Fund, Community Recovery Subfund 220902; and
WHEREAS, it has become necessary in the usual daily operation of the Recreation and Parks Department to authorize the Director to enter into contract with Duffey Tree Care for the Tree Pruning 2023 - ARPA Project, all for the preservation of the public health, peace, property, safety, and welfare and, NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to enter into contract with Duffey Tree Care for the Tree Pruning 2023 - ARPA Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $395,000.00 or so much thereof as may be needed, is hereby authorized between projects within the Coronavirus State and Local Fiscal Recovery Fund, Community Recovery Subfund 220902 per the account codes in the attachment to this ordinance.
SECTION 6. For the purpose stated in Section 1, the expenditure of $395,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Coronavirus State and Local Fiscal Recovery Fund 2209, Community Recovery Subfund 220902, in accordance with the American Rescue Plan act, in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 7. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.