Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director, on behalf of the Division of Police, to associate all general budget reservations resulting from this ordinance with the universal term contract purchase agreement with Arrow Energy to purchase jet “A” fuel for the Division of Police helicopters based on the current universal term contract. Helicopters are used to patrol the airspace above the City of Columbus and will be flying an average of 500 hours per month. The average fuel burn is approximately 25 gallons per hour.
Bid Information: The Purchasing Office has established a purchase agreement for the purchase of jet “A” fuel with Arrow Energy, Inc.
Emergency Designation: Emergency legislation is requested for this ordinance so that the Division of Police can take advantage of current fuel prices for the helicopter fleet.
Contract Compliance No.: CC007603, expires 3/23/2025
FISCAL IMPACT: This ordinance authorizes an expenditure of $300,000.00 for the purchase of jet “A” fuel with Arrow Energy, Inc. Funds totaling $400,000.00 were budgeted within the 2023 Police General Fund budget for this expense. $100,000.00 has already been encumbered or spent in 2023 for the purchase of jet “A” fuel. The total expended or encumbered in previous years was as follows: $333,333.00 in 2022, $331,344.03 in 2021, $160,000.00 in 2020, and $333,000.00 in 2019.
Title
To authorize the Finance and Management Director to associate all general budget reservations resulting from this ordinance to Arrow Energy, Inc. for the purchase of jet “A” fuel for the Division of Police from an existing universal term contract; to authorize the expenditure of $300,000.00 from the General Fund; and to declare an emergency. ($300,000.00)
Body
WHEREAS, the Purchasing Office has established a purchase agreement for jet “A” fuel with Arrow Energy, Inc.; and,
WHEREAS, there is a need for the Department of Public Safety, Division of Police, to fly turbine helicopters for the patrol of airspace for the City of Columbus; and,
WHEREAS, an emergency exists in the usual and daily operation of the Department of Public Safety, Division of Police, in that it is immediately necessary to authorize the Director of Finance and Management to associate all general budget reservations resulting from this ordinance with the universal term contract purchase agreement with Arrow Energy to purchase jet “A” fuel for the Division of Police helicopters to take advantage of current fuel prices for the helicopter fleet, for the immediate preservation of the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to associate all general budget reservations resulting from this ordinance with the appropriate universal term contract purchase agreement with Arrow Energy, Inc. for the purchase of jet "A" fuel for the Department of Public Safety, Division of Police.
SECTION 2. That the expenditure of $300,000.00 or so much thereof as may be needed, is hereby authorized within the Division of Police General Fund in object class 02 per the accounting codes in the attachment to this ordinance.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance and to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.