Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to associate all General Budget Reservations resulting from this legislation with the appropriate Universal Term Contract Purchase Agreement established with Axon Enterprise, Inc. for the purchase of body worn cameras, in-car cameras, interview room cameras and associated accessories, software, maintenance, and support for the Division of Police. These video camera systems are typically utilized by law enforcement to record interactions with the public. This technology promotes both transparency and accountability.
Bid Information: RFQ019158 was advertised and Best Value Procurement proposals were received on August 12, 2021. Six (6) responses with pricing were received. After a thorough evaluation of the proposals received, The Finance and Management Department entered into contract with Axon Enterprise, Inc. This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Emergency Designation: Emergency action is requested as funds are needed immediately to provide the Division of Police with new state of the art camera technology.
FISCAL IMPACT: This ordinance authorizes the expenditure of $2,883,026.12 from the 2023 General Fund Budget for the purchase of in-car cameras, interview room cameras and all needed accessories for the Division of Police from the Universal Term Contract established by the Department of Finance and Management with Axon Enterprise, Inc. To authorize a transfer of $2,814,737.52 within the General Funds from 03 to 02.
Title
To authorize the Finance and Management Director to associate all general budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for the purchase of in-car cameras, interview room cameras and accessories for the Division of Police; to authorize the expenditure of $2,883,026.12 from the general fund; to authorize the transfer of funds within general fund; and to declare an emergency. ($2,883,026.12)
Body
WHEREAS, there is a need to purchase new in-car and interview room cameras, associated accessories, software, maintenance, and support to continue the project started in 2015 using the same technology; and
WHEREAS, the Purchasing Office advertised and solicited Best Value Procurement proposals and entered into contract with Axon Enterprises for new cameras and technology for the Division of Police; and
WHEREAS, the Division of Police needs to transfer $2,814,737.52 within General Funds from 03 to 02, and
WHEREAS, funds for this expenditure were budgeted and are available in the Division’s 2023 General Fund Budget; and
WHEREAS, it is necessary to authorize the Finance and Management Director to associate all general budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for the purchase of network infrastructure equipment for body worn cameras, in car cameras, and interview room cameras for the Division of Police; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Police, in that it is immediately necessary to authorize the Finance and Management Director to associate all General Budget Reservations resulting from this legislation with the appropriate Purchase Agreement established with Axon Enterprise Inc. for the purchase of cameras and associated accessories to timely equip interview rooms and vehicles with new state of the art cameras, for the immediate preservation of the public health, peace, property, safety and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the sum of $2,814,737.52 be and is hereby authorized to be transferred between Object Levels within the General Funds, per the account codes in the attachment to this ordinance.
SECTION 2. That the Finance and Management Director is hereby authorized to associate all general budget reservations resulting from this ordinance with the appropriate Universal Term Contract with Axon Enterprise Inc., for the purchase of equipment for body worn cameras, in-car cameras, interview cameras and associated accessories, software, maintenance, and support for the Division of Police.
SECTION 3. That the expenditure of $2,883,026.12, or so much thereof as may be necessary, be and is hereby authorized from the General Fund, Department of Public Safety, Division of Police, per the accounting codes in the attachment to this ordinance
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.