Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to enter into a contract with Hazen and Sawyer for professional services for the Blueprint Affordability Update project, CIP #650896-100000, in an amount up to $793,000.00.
The project will conduct an affordability analysis update to the Blueprint Columbus Program complying with the 2023 FCA Guidance. The updated affordability analysis shall include the critical metrics, the calculation of the Poverty Indicator (PI) score and the update of the financial and rate model that looks at the impacts of rate increases over time on utility customers, including those with incomes in the lowest quintile. It also shall include a cost projection of the Blueprint Columbus Program, other costs to meet Clean Water Act (CWA) obligations and the metrics of drinking water costs, potential bill impacts relative to household size, customer assistance programs, asset management costs, and stormwater management costs. It shall also consider other metrics including unemployment rates, projected population growth projections, debt service coverage ratio, debt to income ratio, locality specific information on household size, and the size of households with incomes in the lowest quintile, etc.
The Columbus Community Area for this project is 99 - Citywide.
TIMELINE: The analysis is anticipated to take two years to complete and is planned for completion in December 2025.
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ESTIMATED COST OF PROJECT: The original engineering agreement amount is $793,000.00.
Original Contract $793,000.00
Future Anticipated Needs $ -___________00
CONTRACT TOTAL $793,000.00
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
This project will conduct an affordability analysis update to the Blueprint Columbus Program to comply with the USEPA 2023 Financial Capability Assessment (FCA) Guidance.
3. BID INFORMATION
This project was formally advertised on the Vendor Services and Bonfire websites and opened 4/28/2023. Two proposals were received:
Name C.C. No. Exp. Date City/State Status
Hazen and Sawyer 000630 3/3/2024 Columbus, OH MAJ
McMahon DeGuilis LLP Columbus, OH MAJ
One proposal was deemed responsive. The evaluation committee reviewed the responsive proposal and recommended the contract for the Blueprint Affordability Update project be awarded to Hazen and Sawyer
Hazen and Sawyer’s certification was in good standing at the time of the contract award.
4. CONTRACT COMPLIANCE INFORMATION
Hazen and Sawyer’s contract compliance number is CC-000630 and expires 3/3/2024.
5. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was bid with an anticipated City of Columbus MBE/WBE Program goal of 10% as assigned by the City’s Office of Diversity and Inclusion (ODI). After ODI’s review of the Utilization Plan and other related information the contractor submitted with their bid response, ODI has approved an MBE/WBE Program goal of 10% for this contract. Failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance as described in the bid documents for this contract.
As part of their proposal, Hazen and Sawyer has proposed the following four subcontractors to perform contract work:
Company Name City/State ODI Certification Status
Raftelis Cincinnati, Ohio MAJ
Frost, Brown, Todd Cincinnati, Ohio MAJ
One Water Econ Loveland, CO MAJ
Coldwater Consulting Columbus, OH WBE
Certification for the selected WBE subcontractor was in good standing at the time the bid was awarded.
6. FISCAL IMPACT
Funding in the amount of $793,000.00 is available and appropriated within the Sanitary Bond Fund, Fund 6109. An amendment to the 2023 Capital Improvement Budget is needed to align budget authority with the proper project. Amendments to the 2023 Capital Improvement Budget are contingent upon approval of the 2023 Capital Improvement Budget. A transfer of cash and appropriation between projects within the Sanitary Bond Fund is needed to align cash and appropriation with the proper project.
Title
To authorize the Director of Public Utilities to enter into a professional services contract with Hazen and Sawyer for the Blueprint Affordability Update project; to authorize an amendment to the 2023 Capital Improvement Budget; to authorize the transfer of cash and appropriation between projects within the Sanitary Bond Fund; and to authorize an expenditure of up to $793,000.00 from the Sanitary Bond Fund. ($793,000.00)
Body
WHEREAS, the Department of Public Utilities is engaged in the Blueprint Affordability Update project; and
WHEREAS, one proposal for the Blueprint Affordability Update project was received and evaluated by the evaluation committee; and
WHEREAS, the evaluation committee recommended Hazen and Sawyer be awarded the contract for this project; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to enter into a professional services contract with Hazen and Sawyer for the Blueprint Affordability Update project; and
WHEREAS, the 2023 Capital Improvements Budget must be modified to align budget authority with the proper project; and
WHEREAS, it is necessary to transfer cash and appropriation between projects within the Sanitary Bond Fund, Fund 6109, to align cash and appropriation with the proper project; and
WHEREAS, it is necessary to authorize an expenditure of funds from the Sanitary Bond Fund, Fund 6109, to pay for the contracted services for the project; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2023 Capital Improvements Budget authorized by Ordinance 1711-2023 be amended as follows to establish sufficient budget authority for this project:
Fund / Project Number / Project Name (Funding Source) / Current Authority/ Revised Authority / Change
6109 / 650878-100001 / Blueprint Linden 1 Professional Construction Management Services (Voted Sanitary Carryover) / $1,200,000.00 / $1,007,000.00 / ($193,000.00)
6109 / 650896 - 100000 / Blueprint Affordability Update (Voted Sanitary Carryover) / $600,000.00 / $793,000.00 / $193,000.00
SECTION 2. That the transfer of $193,000.00, or so much thereof as may be needed, is hereby authorized within the Sanitary Bond Fund, 6109, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Utilities is hereby authorized to enter into a professional services contract for the Blueprint Affordability Update project with Hazen and Sawyer, 2931 East Dublin-Granville Road, Suite 200, Columbus, OH 43231, in an amount up to $793,000.00, in accordance with the terms and conditions of the contract on file in the Department of Public Utilities.
SECTION 4. That the expenditure of $793,000.00, or so much thereof as may be needed, is hereby authorized to pay for this contract per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.