Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Child and Infant Car Safety Seats with Evenflo Co., Inc. Columbus Public Health is the sole user for car seats. Car safety seats are distributed to families in need of safety seats for their children. The term of the proposed option contract would be approximately three (3) years, expiring September 30, 2026, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on July 13, 2023. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002253.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ025072). One bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Evenflo Co., Inc., CC# 005172 expires 6/6/2024, Items 1 through 5, $1.00
Total Estimated Annual Expenditure: $115,365.50, Columbus Public Health, the sole user.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002253. Columbus Public Health will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Child and Infant Car Safety Seats with Evenflo Co., Inc.; and to authorize the expenditure of $1.00. ($1.00)
Body
WHEREAS, the Child and Infant Car Safety Seats UTC will provide for the purchase of car seats for distribution to families in need of safety seats for their children; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on July 13, 2023 and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, it has become necessary in the daily operation of Columbus Public Health to authorize the Director of Finance and Management to enter into a Universal Term Contract for the option to purchase Child and Infant Car Safety Seats; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase Child and Infant Car Safety Seats in accordance with Request for Quotation RFQ025072 for a term of approximately three (3) years, expiring September 30, 2026, with the option to renew for one (1) additional year, as follows:
Evenflo Co., Inc., Items 1 through 5, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002253 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.