Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to enter into a construction contract with The Righter Co., Inc. for the O’Shaughnessy Gatehouse Miscellaneous Improvements project, CIP #690472-100000, in an amount up to $1,751,640.00, and to encumber funds with the Department of Public Service for prevailing wage services in an amount up to $2,000.00, for a total expenditure of $1,753,640.00.
The work for this project consists of exterior masonry rehabilitation, lighting upgrades, concrete baluster repair, and roof repairs.
The Community Planning Area is 99 - Citywide, since O’Shaughnessy Dam services several Columbus Communities.
TIMELINE: All work shall be substantially complete within 390 calendar days of the Notice to Proceed, with the Final Completion to occur within 420 calendar days. The City anticipates issuing a Notice to Proceed in August 2023.
ESTIMATED COST OF PROJECT: The bid amount and proposed award amount is $1,753,640, including a 20% construction contingency amount that will be utilized to fund needed and approved changes in the work. No contract modifications are anticipated at this time; however, construction exigency might later compel modification of this contract, if unforeseen difficulties are encountered.
Cost summary:
Original Contract $1,751,640.00
Future Anticipated Needs $ 0.00
CONTRACT TOTAL $1,751,640.00
Prevailing Wage Charge $ 2,000.00
$1,753,640.00
Construction Administration/Inspection will be performed by Hill International, Inc.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
This project will address various improvements that are needed to safeguard the City’s investment in the dam; to satisfy applicable safety standards; and to improve operational efficiency.
There will be no anticipated public meetings held during this project. The Division of Water will be responsible for coordinating with stakeholders.
3. BID INFORMATION
This project was formally advertised on the Vendor Services and Bid Express websites from 3/17/2023 through 4/19/2023. Two bids were received:
Name C.C. No. Exp. Date________City/State Status
Quality Masonry Co. CC006700 1/19/24 Marion, OH MAJ
The Righter Co., Inc. CC004433 11/22/23 Columbus, OH MAJ
The bids were deemed responsive. The Righter Co., Inc.’s certification was in good standing at the time of the contract award.
4. CONTRACT COMPLIANCE INFORMATION
The Righter Co., Inc.’s contract compliance number is CC004433 and expires 11/22/23. Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against General Temperature Control Inc.
5. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was bid with an anticipated City of Columbus MBE/WBE Program goal of 10% as assigned by the City’s Office of Diversity and Inclusion (ODI). After ODI’s review of the Utilization Plan and other related information the contractor submitted with their bid response, ODI has approved an MBE/WBE Program goal of 10% for this contract. Failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance as described in the bid documents for this contract.
As part of their proposal, General Temperature Control Inc. has proposed the following four subcontractors to perform contract work:
Company Name City/State ODI Certification Status
Roberts Service Group, Inc. Columbus, Ohio WBE
Paul Peterson Company Columbus, Ohio MAJ
Structural Systems Repair Group Cincinnati, Ohio MAJ
K & W Roofing, Inc. Columbus, Ohio WBE
The certification of the above companies was in good standing at the time the bid was awarded.
6. PRE-QUALIFICATION STATUS
The Righter Co., Inc. and all subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
7. FISCAL IMPACT
Funding in the amount of $1,753,640.00 is available and appropriated within the Water Bond Fund, Fund 6006. An amendment to the 2023 Capital Improvement Budget is needed to align budget authority with the proper project. A transfer of cash and appropriation between projects within the Water Bond fund is needed to align cash and appropriation with the proper project.
Title
To authorize an amendment to the 2023 Capital Improvement Budget; to authorize the transfer of cash and appropriation within the Water Bond Fund; to authorize the Director of the Department of Public Utilities to enter into a construction contract with General Temperature Control for the O’Shaughnessy Gatehouse Miscellaneous Improvements project; and to authorize the expenditure of up to $1,753,640.00 for the project. ($1,753,640.00)
Body
WHEREAS, the Department of Public Utilities is engaged in the O’Shaughnessy Gatehouse Miscellaneous Improvements project; and
WHEREAS, two bids for the O’Shaughnessy Gatehouse Miscellaneous Improvements project were received and opened on 4/19/23; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to enter into a construction services contract with The Righter Co., Inc. for the O’Shaughnessy Gatehouse Miscellaneous Improvements project; and
WHEREAS, the 2023 Capital Improvements Budget must be modified to align budget authority with the proper project; and
WHEREAS, it is necessary to transfer cash and appropriation between projects within the Water Bond Fund, Fund 6006, to align cash and appropriation with the proper project; and
WHEREAS, it is necessary to expend funds to pay for this project; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2023 Capital Improvements Budget authorized by Ordinance 1711-2023 be amended as follows to establish sufficient budget authority for this project:
Fund / Project Number / Project Name (Funding Source) / Current Authority/ Revised Authority / Change
6006 / 690599-100000 / PAWP Wellfield Development - Well #XXX (Voted Water Carryover) / $1,750,000.00 / $24,860.00 / ($1,725,140.00)
6006 / 690472-100000 / O’Shaughnessy Gatehouse Miscellaneous Improvements / $28,500.00 / $1,753,640.00 / $1,725,140.00
SECTION 2. That the transfer of $1,725,140.00, or so much thereof as may be needed, is hereby authorized within the Water Bond Fund, Fund 6006, per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Utilities is hereby authorized to enter into a construction services contract for the O’Shaughnessy Gatehouse Miscellaneous Improvements project with The Righter Co., Inc., 2424 Harrison Road, Columbus, OH 43204, in an amount up to $1,751,640.00, in accordance with the terms and conditions of the contract on file in the Department of Public Utilities.
SECTION 4. That the expenditure of up to $1,753,640.00, or so much thereof as may be needed, is hereby authorized from the Water Bond Fund, Fund 6006, per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.