Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Danbert, Inc. for the Intersection Improvements - Morse Road at Westerville Road project and to provide payment for construction, construction administration and inspection services.
This contract includes improving the intersection of Westerville Road (SR 3) at Morse Road (CR 17) via the addition of a westbound right turn lane, a second southbound left turn lane, and a new span wire traffic signal with adjusted phasing and optimized timing. The project includes: pavement widening along the east side of Westerville Road and north side of Morse Road, pavement resurfacing throughout the project limits, minor drainage, street lighting, and fire hydrant modifications to accommodate proposed widening, stormwater SCP installation, new sidewalks and/or curb ramps within intersection and widening areas, new signing and pavement markings, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
Ordinance 0686-2023 authorized the Director of Public Service, on behalf of the City of Columbus, to execute grant agreements with the Ohio Department of Transportation relative to the Highway Safety Improvement Program, accepted and expended awarded grant funds, and issued refunds, if necessary, for the Intersection Improvements - Morse Road at Westerville Road.
The estimated Notice to Proceed date is August 1, 2023. The project was let by the Office of Support Services through Vendor Services and Bid Express. Three bids were received on April 27, 2023, (all majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/ODI Certification
Danbert, Inc $3,793,834.77 Plain City, OH Majority
Shelly and Sands, Inc. $3,910,363.06 Columbus, OH Majority
Complete General Construction $3,979,238.74 Columbus, OH Majority
Award is to be made to Danbert, Inc. as the lowest responsive and responsible and best bidder for their bid of $3,793,834.77. The amount of construction administration and inspection services will be $390,524.50. The total legislated amount is $4,184,359.27.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Danbert, Inc.
As part of their bid Danbert, Inc. has proposed the following subcontractors to work on the project:
Company Name City/State Majority/ODI Certification
Decker Construction Columbus, Ohio MAJ
Danbert Electrical Corp Plain City, Ohio MAJ
4K Landscape Dublin, Ohio MAJ
Buckeye Elm Contracting Worthington, Ohio MAJ
W.L. Markers Columbus, Ohio MAJ
Paul Peterson Company Columbus, Ohio MAJ
Griffin Pavement Markings Columbus, Ohio MAJ
Garcia Surveyors Columbus, Ohio MBE
M.P. Dory Columbus, Ohio MAJ
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Danbert, Inc. is CC004618 and expires 02/09/24.
3. PRE-QUALIFICATION STATUS
Danbert, Inc. and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
This is a reimbursable budgeted expense of $ $4,034,359.27 for this project within the Federal Transportation Grant Fund, Fund 7765. Grant #G592301 (Morse Rd at Westerville Rd 110378). Funds will also need to be appropriated.
The remaining balance of $150,000.00 is available and appropriated within the Streets and Highways Bond Fund, Fund 7704.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time and meet the requirements of the start date for the Ohio Department of Transportation funding award to avoid penalty and to ensure the safety of the traveling public.
Title
To appropriate funds within the Federal Transportation Grants Fund; to authorize the Director of Public Service to enter into contract with Danbert, Inc. for the Intersection Improvements - Morse Road at Westerville Road project; to authorize the expenditure of up to $4,184,359.27 from the Streets and Highways Bond Fund and the Federal Transportation Grants Fund for the project; to repay any unused grant funds at the end of the grant period; and to declare an emergency. ($4,184,359.27)
Body
WHEREAS, the Department of Public Service is engaged in the Intersection Improvements - Morse Road at Westerville Road project; and
WHEREAS, the work for this project consists of improving the intersection of Westerville Road (SR 3) at Morse Road (CR 17) via the addition of a westbound right turn lane, a second southbound left turn lane, and a new span wire traffic signal with adjusted phasing and optimized timing. The project includes: pavement widening along the east side of Westerville Road and north side of Morse Road, pavement resurfacing throughout the project limits, minor drainage, street lighting, and fire hydrant modifications to accommodate proposed widening, stormwater SCP installation, new sidewalks and/or curb ramps within intersection and widening areas, new signing and pavement markings, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, Danbert, Inc. will be awarded the contract for the Intersection Improvements - Morse Road at Westerville Road project; and
WHEREAS, the Department of Public Service requires funding to be available for the Intersection Improvements - Morse Road at Westerville Road project for construction expense along with construction administration and inspection services; and
WHEREAS, Federal Transportation grant funds will be used to pay for a portion of this project; and
WHEREAS, funds must be appropriated within the Federal Transportation Grants Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of the Department of Public Service to enter into contract with Danbert, Inc. to ensure the safety of the traveling public, all for the immediate preservation of the public health, peace, property, safety and welfare; and now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2023, the sum of $ $4,034,359.27 is appropriated in Fund 7765 (Federal Transportation Grant), Dept-Div 5913 (Traffic Management), Grant G592301 (Morse Rd at Westerville Rd 110378), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 2. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Danbert, Inc., 8077 Memorial Drive, Plain City, OH 43064, for the Intersection Improvements - Morse Road at Westerville Road project in the amount of up to $ $3,793,834.77 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $ $390,524.50.
SECTION 3. That the expenditure of $4,034,359.27, or so much thereof as may be needed, is hereby authorized in Fund 7765 (Federal Transportation Grant), Dept-Div 5913 (Traffic Management), Grant G592301 (Morse Rd at Westerville Rd 110378), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $ $150,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5913 (Traffic Management), Project P538008 - 100000 (Intersection Improvements - Morse Rd at Westerville Rd), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. At the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.