Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to issue a purchase order to Heritage Fire Equipment to repair Columbus Fire Engine 24, which is in need of body repairs. A quote from the manufacturer's authorized repair dealer, Heritage Fire Equipment, has been received and approved by Fleet Management to commence repairs.
Bid Information: Universal Term Contract ~ Heritage Fire Equipment / Vendor 024589 / PA006291
Emergency Designation: This legislation is to be declared an emergency measure so that the repairs of this front line response apparatus may commence as soon as possible, and avoid any supply chain delays.
FISCAL IMPACT: This ordinance authorizes an expenditure of $109,092.50 for the purchase of body repairs needed on Columbus Fire Division Engine 24. Funds are available within the Fire Division's Safety Bond Fund for repair service.
Title
To authorize the Director of the Department of Finance and Management to issue a purchase order to Heritage Fire Equipment for body repairs for Fire Engine 24 in accordance with the universal term contract established for such purpose; to authorize the expenditure of $109,092.50 from the Safety Bond Fund; and to declare an emergency. ($109,092.50)
Body
WHEREAS, the Division of Fleet Management needs to complete repairs for Engine 24 from Heritage Fire Equipment on behalf of the Division of Fire in accordance with the universal term contract established for such purpose; and
WHEREAS, this ordinance authorizes the Director of Finance and Management to issue a purchase order to Heritage Fire Equipment on behalf of the Division of Fire for the aforementioned repairs; and
WHEREAS, an emergency exists in the usual daily operations of the Division of Fire, Department of Public Safety, in that it is immediately necessary to authorize the Director of Finance and Management to issue a purchase order to Heritage Fire Equipment for repairs to Columbus Fire Engine 24 to allow for its continued operation, for the preservation of the public health, peace, property, safety, and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to issue a purchase order on behalf of the Division of Fire to Heritage Fire Equipment for the purchase of repairs for Columbus Fire Engine 24.
SECTION 2. That the expenditure of $109,092.50, or so much thereof as may be necessary for the purchase of these repairs, be and is hereby authorized from the Safety Bond Fund, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the City Auditor is authorized to establish proper accounting project numbers, and to make any accounting changes to revise the funding source for any contract or contract modification associated with the expenditure of funds transferred in Sections 1 and 2, above.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That all funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.