Explanation
This ordinance authorizes the Director of Public Utilities to modify and increase the Master Services Agreement with American Municipal Power, Inc. (AMP) to provide funding for participation in journeyman lineworker safety and training programs.
Lineworkers construct and maintain electric poles, transformers, and lines. The Division of Power (DOP) has an active journeyman lineworker training program with another vendor, who, until AMP’s program, was the sole company offering this training locally. AMP’s program is offered in partnership with the Northwest Lineman College, which provides the books and curriculum. Of the two programs to offer the training locally, AMP’s program cost per attendee is the lowest cost option. Thus, it is in the best interest of the City to waive the provisions of competitive bidding and modify the Master Services Agreement with AMP to include journeyman lineworker safety and training.
The Division desires to have 18 employees enroll in the training. Overall, the training program is expected to run for four years, with funding provided annually and contingent on mutual agreement between the City and vendor, approval by ordinance of Columbus City Council, and appropriation and certification of funds by the City Auditor
1. Amount of additional funds: The total amount of additional funds needed for this contract modification #19 is $55,500.00. Total contract amount including this modification is $335,506,034.00.
2. Reason additional funds were not foreseen: Previously, only one vendor provided this training.
3. Reason other procurement processes were not used: Only two programs offer the training locally and AMP’s program cost per attendee is the lowest cost option.
4. How was cost determined: The amount is based on AMP’s cost per attendee.
SUPPLIER:
American Municipal Power, Inc. | D365 Vendor #004495 | EIN on file | Expired 2/4/2023 | Nonprofit Organization
American Municipal Power, Inc. does not hold MBE/FBE status.
SUBCONTRACTOR:
Northwest Lineman College | Pending - the subcontractor is a first-time vendor and their registration is in process.
Neither the Contractor nor Subcontractor are debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT:
$55,500 is budgeted and available for the training program.
*The numbers below reflect expenditures for purchase power energy and membership costs of the contract. $0.00 has been spent for training as this modification will add training programs to the existing contract.
$22,801,419.16 has been spent in 2023
$58,758,819.00 was spent in 2022
$51,546,573.96 was spent in 2021
EMERGENCY DESIGNATION:
This ordinance is being submitted as an emergency to expedite DOP personnel enrollment in the program because the first class occurs June 26th, 2023.
Title
To authorize the Director of the Department of Public Utilities to modify and increase the Master Services Agreement with American Municipal Power, Inc. to provide funding for participation in journeyman lineworker safety and training programs; to authorize the expenditure of $55,500.00 from the Electricity Operating Fund; and to declare an emergency. ($55,500.00)
Body
WHEREAS, the Division of Power has an ongoing need for safety and training services to prepare lineworker staff to safely and effectively perform their duties constructing and maintaining electric poles, transformers, and lines; and
WHEREAS, the Division of Power has an existing contract for the purchase of wholesale electricity and associated services with American Municipal Power, Inc. (AMP); and
WHEREAS, AMP is a private, not for profit, corporation that provides various services and training opportunities to its members, directly or indirectly through various affiliated entities, including, but not limited to, Municipal Energy Services Agency (all such affiliated entities referred to collectively as “Affiliated Entities” and together with AMP, the “AMP Entities”); and
WHEREAS, the City is a member of AMP; and
WHEREAS, AMP and/or its Affiliated Entities conduct, at various times during the year, safety and training programs for AMP’s members and their employees; and
WHEREAS, it is necessary to modify and increase the existing Master Services Agreement with AMP in the amount of $55,500.00 to cover the addition of participation in journeyman lineworker safety and training programs to the Master Services Agreement; and
WHEREAS, of the two programs to offer the training locally, AMP’s program cost per attendee is the lowest cost option so it is in the City’s best interest to waive the competitive bidding provisions of Chapter 329 of City Code and modify the Master Services Agreement with AMP; and
WHEREAS, the City desires to have 18 employees participate in the training programs; and
WHEREAS, the expenditure of $55,500.00 or so much thereof as may be needed, is hereby authorized in Fund 6300, Electricity Operating Fund, from object class 03, Services, per the accounting codes attached to the ordinance; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Power, in that it is immediately necessary to authorize the Director of Public Utilities to modify and increase the Master Services Agreement with American Municipal Power, Inc. to fund participation in journeyman lineworker safety and training programs without delay because the first class occurs June 26th, 2023, for the immediate preservation of the public health, peace, property and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to modify and increase the Master Services Agreement with American Municipal Power, Inc. to fund participation in journeyman lineworker safety and training programs. Modification No.19 to this contract adds $55,500.00 to fund the programs.
SECTION 2. That this Council finds it in the best interest of the City to waive the competitive bidding provisions of Chapter 329 of City Code for the contract modification with American Municipal Power, Inc.
SECTION 3. That the expenditure of $55,500.00 or so much thereof as may be needed, is hereby authorized in Fund 6300, Electricity Operating Fund, from object class 03, Services, per the accounting codes attached to the ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.