Explanation
This ordinance authorizes the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with Granicus, Inc. utilizing a State of Ohio Master Cloud Service Agreement - MCSA0031, with the current expiration date of March 31, 2025, for hosting, support and maintenance of Communication Cloud, the City’s high-volume, non-emergency communication tool. The coverage period is August 2, 2024, to August 1, 2025, at a cost of $101,311.22.
Communication Cloud is the enterprise non-emergency communications tool for the City of Columbus. Columbus City Council began using the system in 2014. In 2017, the service was expanded for use by all City departments and elected offices.
CONTRACT COMPLIANCE
Vendor: Granicus, Inc. DAX/CC# 007882
Expiration Date: 5/30/2025
FISCAL IMPACT
Funds for the above described services are available and budgeted in the 2024 Information Services operating fund.
Title
To authorize the Director of the Finance and Management Department, on behalf of the Department of Technology, to establish a purchase order with Granicus, Inc. from a State Term Contract for hosting, support and maintenance of Communication Cloud, the City’s non-emergency subscription-based communication tool; and to authorize the expenditure of $101,311.22 from the Department of Technology, Information Services Division, Information Services Operating Fund. ($101,311.22)
Body
WHEREAS, the Department of Technology wishes to continue to receive hosting, support and maintenance of the City’s high-volume, non-emergency communication tool, Communication Cloud; and
WHEREAS, these services are solely provided by Granicus, Inc.; and
WHEREAS, existing state agreement MCSA0031 is available for use to continue these services; and
WHEREAS, this ordinance authorizes the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with Granicus, Inc. utilizing a State of Ohio Master Cloud Service Agreement - MCSA0031, and
WHEREAS, the term period of this agreement, as represented by the requested purchase order is August 2, 2024 to August 1, 2025, at a cost of $101,311.22; and
WHEREAS, it is necessary to authorize the Director of the Finance and Management Department, on behalf of the Department of Technology, to establish a purchase order with Granicus, Inc. from a State Term Contract for hosting, support and maintenance of Communication Cloud, the City’s non-emergency subscription-based communication tool; NOW, THEREFORE;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management, on behalf of the Department of Technology, be and is hereby authorized to establish a purchase order with Granicus, Inc., utilizing State of Ohio Master Cloud Service Agreement - MCSA0031, with the current expiration date of June 30, 2025, for subscription based technology research services, for a period of one (1) year, from August 2, 2024, to August 1, 2025 at a cost of $101,311.22, for hosting, support and maintenance of Communication Cloud, the City’s high-volume, non-emergency communication tool for use by all City departments/divisions.
SECTION 2. That the expenditure of $101,311.22, or so much thereof as may be necessary, is hereby authorized to be expended from (Please see attachment 1401-2024EXP)
SECTION 3. That the City Auditor is authorized to make any changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.