Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to enter into a contract with PRIME CMS for construction administration/inspection services for Department of Public Utilities construction projects bid during the calendar years 2023 through 2025 as part of the Construction Administration/Construction Inspection Services 2023-2025 contracts.
The first construction project to be administered by PRIME CMS under this contract is:
• CIP #670848-100000 Street Lighting Improvements for Freeway/Kingshill project, in the amount of $201,851.31
PRIME CMS will be assigned this construction projects as tasks on their contract and will ensure the work is performed to City of Columbus construction standards and specifications. Future construction projects assigned to PRIME CMS will be added to their Construction Administration/Construction Inspection Services 2023-2025 contract as tasks, and the contract will be modified to authorize the PRIME CMS work and to add funding to pay for the work.
This work will primarily be performed in Columbus Community Area 35 - Northland.
2. PROCUREMENT
The Department of Public Utilities advertised a Request for Proposals on the Vendor Services and Bonfire websites from 10/14/22 through 11/18/22 in order to solicit proposals for the Construction Administration/Construction Inspection Services 2023-2025 contracts with the intention of awarding contracts to multiple companies. Proposals were received from the following companies:
|
Name |
CC No. |
Exp. Date |
City/State |
Status |
|
CTL Engineering |
CC-004209 |
7/31/2024 |
Columbus, OH |
MBE |
|
DLZ Ohio |
CC-004939 |
4/29/2024 |
Columbus, OH |
MBE |
|
EMH&T |
CC-004214 |
11/16/2024 |
Columbus, OH |
MAJ |
|
FAR Group |
None |
None |
Stafford, VA |
Unknown |
|
Resource Intl. |
CC-004197 |
5/31/2023 |
Columbus, OH |
WBE |
|
Smoot Construction |
CC-004871 |
6/30/2023 |
Columbus, OH |
MBE |
|
Stantec |
CC-000462 |
7/28/2023 |
Columbus, OH |
MAJ |
|
True Inspection |
CC-011399 |
10/19/2024 |
Columbus, OH |
MBE |
|
Anser Advisory |
CC-041113 |
3/3/2024 |
Columbus, OH |
MAJ |
|
Hill International |
CC-000990 |
11/9/2024 |
Columbus, OH |
MAJ |
|
Mannik Smith |
CC-006578 |
10/11/2024 |
Columbus, OH |
MAJ |
|
PRIME CMS |
CC-024771 |
10/4/2024 |
Columbus, OH |
MAJ |
All proposals were considered responsive and were evaluated by the evaluation committee. The six companies with proposals scored the highest by the evaluation committee will be offered contracts if City Council approves. The six companies (in score order) are: Resource International; DLZ; CTL Engineering; EMH&T; PRIME CMS; and Stantec.
As part of their proposal, PRIME CMS has proposed the following four subcontractors to perform contract work:
Company Name City/State ODI Certification Status
Dynotec Columbus MBE
True Inspection Services Columbus MBE
Road to Finish Columbus MBE
DLZ Ohio Columbus MBE
3. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
This work will ensure the Department’s construction projects are done correctly and will last the anticipated service life. No community outreach is planned at this time.
4. CONTRACT COMPLIANCE INFORMATION
PRIME CMS contract compliance number is CC-024771 and expires 10/4/2024.
5. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract opportunity was submitted to the City’s Office of Diversity and Inclusion (ODI) for review and assignment of an MBE/WBE goal prior to bidding. ODI determined there was not an opportunity for MBE/WBE participation in this contract and did not assign a goal. This contract was not bid with a City of Columbus MBE/WBE Program goal and the requirements of the City’s MBE/WBE Program are not applicable to this contract. PRIME CMS is classified as a majority owned company by ODI. No subcontractors are anticipated to be used for this first task on the contract. The MBE/WBE percentage for this first task is 0.0%.
6. FISCAL IMPACT
Funds in the amount of $201,851.31 are available and appropriated within the Electricity Bond Fund, Fund 6303. An amendment to the 2023 Capital Improvement Budget is necessary to align budget authority with the proper projects. A transfer of cash and appropriation within the Electricity Bond Fund is needed to align cash and appropriation with the proper project.
Title
To authorize an amendment to the 2023 Capital Improvement Budget; to authorize a transfer of cash and appropriation between projects within the Electricity Bond Fund; to authorize the Director of Public Utilities to enter into a contract for Construction Administration and Inspection Services with PRIME CMS; and to authorize an expenditure of up to $201,851.31 from the Electricity Bond Fund for the contract. ($201,851.31)
Body
WHEREAS, the Department of Public Utilities advertised a Request for Proposals for Construction Administration/Construction Inspection Services; and
WHEREAS, PRIME CMS was one of six firms selected by the evaluation committee to provide these services; and
WHEREAS, an amendment to the 2023 Capital Improvement Budget is needed to align budget authority with the proper projects; and
WHEREAS, it is necessary to transfer cash and appropriation within the Electricity Bond Fund to align cash and appropriation within the proper projects; and
WHEREAS, funds must be expended to pay for the construction administration and inspection services PRIME CMS provides under the Construction Administration/Construction Inspection Services 2023-2025 contract;
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director to enter into a contract with PRIME CMS for Construction Administration/Construction Inspection Services for the Street Lighting Improvements for Freeway/Kingshill project; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2023 Capital Improvement Budget authorized by Ordinance 1711-2023 be amended as follows to establish sufficient budget authority for this project:
Fund / Project Number / Project Name (Funding Source) / Current Authority / Revised Authority / Change
6303 / 670878 - 100001 / SMART Streetlighting Phase One (Voted Electricity Carryover) / $2,733,424.00 / $2,531,573.00 / ($201,851.00)
6303 / 670848-100000 / Street Lighting Improvements for Freeway/Kingshill (Voted Electricity Carryover) / $0.00 / $201,851.00 / $201,851.00
SECTION 2. That the transfer of cash and appropriation between projects within the Electricity Bond Fund, Fund 6303 is authorized per the accounting codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Utilities is authorized to enter into a contract with PRIME CMS Inc., 8415 Pulsar Place, Suite 300 Columbus, OH 43240, for construction administration and inspection services, in accordance with the terms and conditions as shown in the contract on file with the Department of Public Utilities, in an amount not to exceed $201,851.31 for following work: Street Lighting Improvements for Freeway/Kingshill.
SECTION 4. That the expenditure of not more than $201,851.31 is authorized per the accounting codes in the attachment to this Ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this Ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.