Explanation
BACKGROUND AND FISCAL IMPACT:
This ordinance authorizes the transfer of appropriation in the property management fund, fund 2294, subfund 229401 for the operating costs related to the facility management of the Jerry Hammond Building, located at 1111 E. Broad St. Columbus, OH.
In previous years The Jerry Hammond Building, was included in a facility management service contract between the City of Columbus and an outside vendor. As of June 1, 2023 the building operations, including janitorial, security services, and preventive maintenance will be managed by the Department of Finance and Management, Facilities Management Division.
In order to properly align appropriations with projected expenditures and allow the building operations to continue without interruption through the end of 2023, it is necessary to authorize an appropriation transfer in the property management fund, Fund 2294, in order to provide appropriations in the necessary object class for the remainder of the fiscal year.
EMERGENCY DESIGNATION
This ordinance is submitted as an emergency so as to allow these financial transactions to be posted in the city's accounting system as soon as possible to allow for the proper financial coding of personnel, goods, and services expenditures.
Title
To authorize and direct the City Auditor to transfer appropriations between object classes within the property management fund; and to declare an emergency. ($736,000.00)
Body
WHEREAS, the building operations, including janitorial, security services, and preventive maintenance of the Jerry Hammond Building will be managed by the Department of Finance and Management, Facilities Management Division; and
WHEREAS, a transfer of appropriations is necessary in the property management fund; and
WHEREAS, this ordinance is submitted as an emergency so as to allow the financial transactions to be posted in the City's accounting system as soon as possible, promoting accurate accounting and financial management; and
WHEREAS, an emergency exists in the usual daily operation of the City of Columbus in that it is immediately necessary to authorize the Auditor to transfer funds, and make additional appropriations for the immediate preservation of the public, health, peace, property, safety and welfare; and NOW THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the transfer of $736,000.00 is hereby authorized within the Property Management Fund 2294 from Object Class 03-Services to Object Class 01-Personnel, per the accounting codes in the attachment to this ordinance:
Attachment: Ord. 1632-2023
SECTION 2. That the monies appropriated in the foregoing sections shall be paid upon the order of the director of said department and that no order shall be drawn or money paid except upon voucher, the form of which shall be approved by the City Auditor.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the financial information for all actions authorized in this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.