Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to enter into a contract with Dynotec, Inc. for professional services and construction services for the Morrison Booster Station Improvements project, CIP #690473-100020, in an amount up to $132,906.27.
The general scope of this Project is as follows: This contract is for engineering consulting services for the design of the Morrison Booster Station improvements project.
The initial contract, Phase 1, is for preliminary design services. There are two additional planned contract modifications. One contract modification will be for Phase 2, detailed design services. The final planned contract modification will be for Phase 3, engineering services during construction.
The work will be performed for the Far East planning area (58).
TIMELINE: The duration of the initial contract for Phase 1 - Preliminary Design Services is 7 months and is expected to begin in September, 2023. Phase 2 - Detailed Design Services (Modification No. 1) is expected to have a duration of approximately 9 months. Phase 3 - Engineering Services during Construction (Modification No. 2) is expected to have a duration of approximately 12 months.
ESTIMATED COST OF PROJECT: The original engineering agreement amount is $332,906.26. Two additional contract modifications are anticipated at this time.
Original Contract - Phase 1 Preliminary Design $ 132,906.26
Modification No. 1 - Detailed Design $ 150,000.00 (estimated)
Modification No. 2 - Services during Construction $ 50,000.00 (estimated)
CONTRACT TOTAL $ 332,906.26 (estimated)
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
By completing this project, the Morrison Booster Station will be upgraded with new roof to protect pumps and electrical equipment. This booster station is critical to meet demands of the east area of the water distribution system. The project will incorporate measures, such as energy efficient lighting, to reduce the energy demand of this facility.
3. BID INFORMATION
This project was formally advertised on the Vendor Services and Bonfire websites and opened 5/26/2023. One proposal was received:
Name C.C. No. Exp. Date City/State Status
Dynotec, Inc. 005053 11/30/2024 Columbus, OH MBE
The proposal was deemed responsive. The evaluation committee reviewed the proposal and recommended the contract for the Morrison Booster Station Improvements project be awarded to Dynotec, Inc.
Dynotec, Inc.’s certification was in good standing at the time of the contract award.
4. CONTRACT COMPLIANCE INFORMATION
Dynotec, Inc.’s contract compliance number is CC-005053 and expires 11/30/2024.
5. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was bid with an anticipated City of Columbus MBE/WBE Program goal of 15% as assigned by the City’s Office of Diversity and Inclusion (ODI). After ODI’s review of the Utilization Plan and other related information the contractor submitted with their bid response, ODI has approved an MBE/WBE Program goal of 15% for this contract. Failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance as described in the bid documents for this contract.
As part of their proposal, Dynotec, Inc. has proposed the following three subcontractors to perform contract work:
Company Name City/State ODI Certification Status
Advanced Engineering Consultants Columbus, Ohio MBE
CDM Smith Columbus, Ohio MAJ
Lawhon & Associates Columbus, Ohio WBE
Certification for the selected MBE/WBE subcontractors was in good standing at the time the bid was awarded.
6. FISCAL IMPACT
Funding in the amount of $132,906.27 is available and appropriated within the Water Bond Fund, Fund 6006. An amendment to the 2023 Capital Improvement Budget is needed to align budget authority with the proper project. Amendments to the 2023 Capital Improvement Budget are contingent upon approval of the 2023 Capital Improvement Budget.
Title
To authorize the Director of Public Utilities to enter into a professional services contract with Dynotec, Inc. for the Morrison Booster Station Improvements project; to authorize an amendment to the 2023 Capital Improvement Budget; and to authorize an expenditure of up to $132,906.27 from the Water Bond Fund. ($132,906.27)
Body
WHEREAS, the Department of Public Utilities is engaged in the Morrison Booster Station Improvements project; and
WHEREAS, one proposal for the Morrison Booster Station Improvements project was received and evaluated by the evaluation committee; and
WHEREAS, the evaluation committee recommended Dynotec, Inc. be awarded the contract for this project; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to enter into a professional services contract with Dynotec, Inc. for the Morrison Booster Station Improvements project; and
WHEREAS, the 2023 Capital Improvements Budget must be modified to align budget authority with the proper project; and
WHEREAS, it is necessary to authorize an expenditure of funds from the Water Bond Fund, Fund 6006, to pay for the contracted services for the project; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2023 Capital Improvements Budget authorized by Ordinance 1711-2023 be amended as follows to establish sufficient budget authority for this project:
Fund / Project Number / Project Name (Funding Source) / Current Authority/ Revised Authority / Change
6006 / 690473 - 100019 / Stelzer Road PRV (Voted Water Carryover) / $900,000.00 / $767,094.00 / ($132,906.00)
6006 / 690473-100020 / Morrison Booster Station Improvements (Voted Water Carryover) / $0.00 / $132,906.00/ $132,906.00
SECTION 2. That the Director of Public Utilities is hereby authorized to enter into a professional services contract for the Morrison Booster Station Improvements project with Dynotec, Inc., 2931 East Dublin-Granville Road, Suite 200, Columbus, OH 43231, in an amount up to $132,906.27, in accordance with the terms and conditions of the contract on file in the Department of Public Utilities.
SECTION 3. That the expenditure of $132,906.27, or so much thereof as may be needed, is hereby authorized to pay for this contract per the accounting codes in the attachment to this ordinance.
SECTION 4. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.