Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to issue a purchase order to Small Dog Electronics Inc. (vendor #000121) for the purchase of one hundred thirty-five (135) iPads and related accessories for use within the Division of Fire's Training Complex. The Fire Division is in need of said iPads for use in Fire Recruit and Paramedic training.
Bid Information: The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Chapter 329 relating to competitive bidding via Request for Quotation No. RFQ024940; thirteen (13) bids were received as follows:
Small Dog Electronics Inc. $100,274.44 Low Bidder on Lines 10 and 20 - $94,279.90
Smart IT Pros Inc. $103,283.83 No Low Bids
GovConnection Inc. $103,956.23 Low Bidder on Lines 40 and 70 - $1,271.84
Adorama Camera $105,553.83 No Low Bids
DBISP LLC $106,364.45 No Low Bids
NLESYSTEMS INC $107,768.47 No Low Bids
SpaceBound Inc. $109,735.52 No Low Bids
SOLVIX SOLUTIONS LLC $110,164.00 Low Bidder on Line 30 - $3,120.00
Tarazi LLC $114,277.05 No Low Bids
One Nation Distribution LLC $116,877.00 No Low Bids
RocketDrop LLC $116,947.47 Low Bidder on Line 60 - $267.00
Fuzion Electronics Corp. $120,020.00 Low Bidder on Line 50 - $540.00
TECH SERVICE SOLUTIONS LLC $121,441.93 No Low Bids
Emergency Designation: The Division of Fire requests emergency legislation so that the purchase of said computer equipment and supplies can commence as soon as possible to avoid potential supply chain delays and accommodate upcoming recruit and paramedic training classes.
FISCAL IMPACT: Funds exist within the Public Safety Department, Fire Division's General Fund Budget; the Division spent approximately $71,642.00 in 2022 for computer equipment for it's Training Bureau operations.
Title
To authorize and direct the Finance and Management Director to issue a purchase order to Small Dog Electronics Inc. for the purchase of iPads and related supplies for use within the Division of Fire's Training Complex; to authorize the expenditure of $94,279.90 from the General Fund; and to declare an emergency. ($94,279.90)
Body
WHEREAS, the Division of Fire has an immediate need to purchase computer equipment and accessories for use in upcoming recruit and paramedic training classes; and,
WHEREAS, bids were solicited by the Purchasing Office via RFQ024960, with Small Dog Electronics Inc. submitting the lowest bid for line items 10 and 20; and,
WHEREAS, it is necessary to authorize the Director of Finance and Management to generate purchase orders to Small Dog Electronics Inc. for computer equipment and related supplies as per RFQ024960; and,
WHEREAS, an emergency exists in the usual daily operations of the Division of Fire, Department of Public Safety, in that it is immediately necessary to purchase the aforementioned computer equipment and accessories for use in upcoming recruit and paramedic training classes, thereby preserving the public peace, health, property, safety, and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized and directed to issue a purchase order to Small Dog Electronics Inc. (vendor #000121) for the purchase of iPads and related supplies for use within the Division of Fire's Training Complex, in accordance with RFQ024960 solicited by the Purchasing Office.
SECTION 2. That the expenditure of $94,279.90 from the General Fund is hereby authorized per the account codes in the attachment to this ordinance.
SECTION 3. That all funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.