Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Complete General Construction for the Bikeway Development - Worthington Woods Boulevard Shared Use Path (Sancus Boulevard to Deer Creek Drive) project and to provide payment for construction, construction administration and inspection services.
This project consists of approximately 7,700 feet of shared use path on the south/east side of Worthington Woods Boulevard from Sancus Boulevard to Park Road and along the south side of Park Road from Worthington Woods Boulevard to Deer Creek Drive (northern intersection). In addition, sidewalk will be installed on the north side of Park Road from Worthington Woods Boulevard to Deer Creek Drive. The project also includes the installation of storm sewer facilities, curb and gutter, pedestrian signal facilities, and lighting, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The estimated Notice to Proceed date is August 1, 2023. The project was led by the Office of Support Services through Vendor Services and Bid Express. Three bids were received on May 25, 2023, and tabulated as follows:
Company Name Bid Amount City/State Majority/ODI Certification
Complete General Construction $2,883,133.44 Columbus, OH MAJ
Ironsite, Inc. $3,500,551.92 Sunbury, OH EBE
Double Z Construction Company $3,856,546.69 Columbus, OH MAJ
Award is to be made to Complete General Construction Company as the lowest responsive and responsible and best bidder for their bid of $2,883,133.44. The amount of construction administration and inspection services will be $288,313.34. The total legislated amount is $3,171,446.78.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Complete General Construction Company.
As part of their bid Complete General Construction Company has proposed the following subcontractors to work on the project:
Company Name City/State Majority/ODI Certification
Cap-Stone & Associates Columbus, Ohio WBE
John K Leohner Carroll, Ohio EBE
Griffin Pavement Striping Columbus, Ohio MAJ
Lake Erie Construction Norwalk, Ohio MAJ
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Complete General Construction Company is CC006056 and expires 5/10/2025.
3. PRE-QUALIFICATION STATUS
Complete General Construction Company and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
Funds for this project are budgeted, available and appropriated within the Streets and Highways Bond Fund, Fund 7704.
5. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was bid with an assigned City of Columbus MBE/WBE Program goal of 15% by the City’s Office of Diversity and Inclusion (ODI). Failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance as described in the “City’s Minority and Women-Owned Business Enterprise & Small Local Business Enterprise Program Manual” and in the “City of Columbus MBE/WBE Program Special Provision” that were part of the bid documents for this contract.
6. EMERGENCY DESIGNATION
Emergency action is requested in order to meet construction timelines within the current construction season to ensure the safety of the traveling public.
Title
To authorize the Director of Public Service to enter into contract with Complete General Construction Company for the Bikeway Development - Worthington Woods Boulevard Shared Use Path (Sancus Boulevard to Deer Creek Drive) project; to authorize the expenditure of up to $3,171,446.78 from the Streets and Highways Bond Fund for the project; and to declare an emergency. ($3,171,446.78)
Body
WHEREAS, the Department of Public Service is engaged in the Bikeway Development - Worthington Woods Boulevard Shared Use Path (Sancus Boulevard to Deer Creek Drive) project; and
WHEREAS, the work for this project consists of approximately 7,700 feet of shared use path on the south/east side of Worthington Woods Boulevard from Sancus Boulevard to Park Road and along the south side of Park Road from Worthington Woods Boulevard to Deer Creek Drive (northern intersection). In addition, sidewalk will be installed on the north side of Park Road from Worthington Woods Boulevard to Deer Creek Drive. The project also includes the installation of storm sewer facilities, curb and gutter, pedestrian signal facilities, and lighting; and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, Complete General Construction Company will be awarded the contract for the Bikeway Development - Worthington Woods Boulevard Shared Use Path (Sancus Boulevard to Deer Creek Drive) project; and
WHEREAS, the Department of Public Service requires funding to be available for the Bikeway Development - Worthington Woods Boulevard Shared Use Path (Sancus Boulevard to Deer Creek Drive) project for construction expense along with construction administration and inspection services; and
WHEREAS, this contract opportunity was submitted to the City’s Office of Diversity and Inclusion (ODI) for review and assignment of an MBE/WBE goal prior to bidding; and
WHEREAS, this contract was bid with an assigned City of Columbus MBE/WBE Program goal of 15% as provided by the City’s Office of Diversity and Inclusion (ODI); and
WHEREAS, failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into contract with Complete General Construction Company to ensure the safety of the traveling public, all for the immediate preservation of the public health, peace, property, safety and welfare; and now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Complete General Construction Company, 1221 East Fifth Avenue, Columbus, OH 43219, for the Bikeway Development - Worthington Woods Boulevard Shared Use Path (Sancus to Deer Creek) project in the amount of up to $2,883,133.44 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $288,313.34.
SECTION 2. That the expenditure of $2,929,786.81, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project (P540002-100112), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the expenditure of $241,659.97, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5911 (Infrastructure Management), Project (P540002-100112), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.