Explanation
This ordinance authorizes the Director of Technology to renew an existing contract with Technology Site Planners (TechSite) to provide data center alarm monitoring and first responder services in the amount of $54,675.00 for a twelve (12) month term period beginning September 1, 2023 through August 31, 2024. The original contract was established by the Department of Technology (DoT), through the utilization of a Request for Qualification process (RFQ023241), that received one (1) response from Technology Site Planners (TechSite) for alarm monitoring and first responder services to the City's data centers critical infrastructure. This agreement was most recently authorized by and through the authority of City of Columbus purchase order PO355428. Technology Site Planners was awarded the contract which included one-year renewal options. This agreement is not subject to automatic renewal.
These services are critical for monitoring the city’s data center infrastructure, including uninterrupted power supply systems, heating, cooling and ventilation units, automatic transfer switch and power distribution units, generators, etc. Failure in any electrical and/or mechanical component can adversely affect the city’s IT applications and services provided by the Department of Technology. The alarm monitoring and first responder services supplements existing 24x7 operations staff and helps to eliminate the incidence of equipment failure.
FISCAL IMPACT:
In 2022, the Department of Technology expended $54,105.00 for data center alarm monitoring and first responder services provided by Technology Site Planners. The cost for this year's (2023-2024) data center alarm monitoring and first responder services is $54,675.00. Funds to cover the cost of this service have been identified and are available in the Department of Technology, Information Services Division, Information Services Operating Fund.
CONTRACT COMPLIANCE:
Vendor Name: Technology Site Planners (TechSite); F.I.D/CC#: 31-1811554; Expiration Date 6/26/2024;
DAX City Vendor Acct. #: 005995
Title
To authorize the Director of the Department of Technology to renew an existing contract with Technology Site Planners to provide data center alarm monitoring and first responder services; and to authorize the expenditure of $54,675.00 from the Department of Technology, Information Services Division, Information Services Operating Fund. ($54,675.00)
Body
WHEREAS, the original contract was established by the Department of Technology (DoT), through the utilization of a Request for Qualification process, that received one (1) response to RFQ023241 from Technology Site Planners (TechSite) for alarm monitoring and first responder services to the City's data centers critical infrastructure. Technology Site Planners was awarded the contract which included one-year renewal options; and
WHEREAS, this legislation authorizes the Director of Technology to renew an existing contract with Technology Site Planners (TechSite) to provide data center alarm monitoring and first responder services in the amount of $54,675.00 for a twelve (12) month term period beginning September 1, 2023 through August 31, 2024; and
WHEREAS, the original contract was established by the Department of Technology (DoT), through the utilization of a Request for Qualification process (RFQ023241), for alarm monitoring and first responder services to the City's data centers critical infrastructure by and was most recently authorized through the authority of City of Columbus purchase order PO355428. Technology Site Planners was awarded the contract which included renewal options; and
WHEREAS, it is necessary to authorize the Director of the Department of Technology (DoT) to renew an existing contract with Technology Site Planners to provide data center alarm monitoring and first responder services to facilitate prompt contract execution and related payment for services, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology be and is hereby authorized to renew an existing contract with Technology Site Planners (TechSite) to provide data center alarm monitoring and first responder services for the coverage term period of September 1, 2023 to August 31, 2024, at a cost of $54,675.00.
SECTION 2. That the expenditure of $54,675.00 or so much thereof as may be necessary is hereby authorized to be expended from the Department of Technology, Information Services Operating Fund, as follows in the attachment to this ordinance: (Please see attachment 1755-2023 EXP)
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.