Explanation
1. BACKGROUND
This ordinance authorizes the Public Utilities Director to establish a purchase order with Travco Construction Inc. for construction services for CIP # 690521-100009, 2020 Water Main Repairs project.
This Ordinance will issue a new purchase order by restoring funds for purchase order PO236386 that was established with the passage of ordinance 1335-2020. The Department of Public Utilities inadvertently cancelled PO236386 for the repair services. However, there was an outstanding invoice in the amount of $15,532.19 for the finalization of labor and equipment costs, this funding is not for additional services.
The original purchase order was from a formal bid and was legislated through the normal process.
The planning area is: 99 - Citywide
2. CONTRACT COMPLIANCE INFORMATION
Travco Construction’s contract compliance number is CC-009944 and expires 9/26/24.
3. EMERGENCY DESIGNATION
Emergency action is requested to to correct the inadvertent cancellation of a purchase order so invoices that are several months past-due and in violation of contract payment terms can be paid as soon as possible.
4. FISCAL IMPACT
Funding for this expenditure is available and appropriated within the Water Bond Fund, Fund 6006. An amendment to the 2022 Capital Improvement Budget is needed to align budget authority with the proper project. A transfer of cash and appropriation between projects within the Water Bond Fund is needed to align cash and appropriation with the proper project.
Title
To amend the 2022 Capital Improvement Budget; to authorize a transfer of cash and appropriation within the Water Bond Fund; to authorize the Director of Public Utilities to issue a purchase order to Travco Construction for services related to Water Main Repairs; to authorize the expenditure of up to $15,532.19 from the Water Bond Fund to pay outstanding invoices; and to declare an emergency. ($15,532.19)
Body
WHEREAS, PO236386 was established with Travco Construction for the 2020 Water Main Repairs project, CIP # 690521-100009, and
WHEREAS, PO236386 was inadvertently cancelled prior to final invoices being paid; and
WHEREAS, it is necessary to establish a new purchase order with Travco Construction to pay final invoices for the 2020 Water Main Repairs project, and
WHEREAS, it is necessary to amend the 2022 Capital Improvement Budget to establish budget authority for the proper project; and
WHEREAS, a transfer of cash and appropriation between projects within the Water Bond Fund, Fund 6006, is needed to establish cash and appropriation with the proper project; and
WHEREAS, it is necessary to authorize the expenditure of up to $15,532.19 from the Water Bond Fund, Fund 6006, to pay for this expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Director of Public Utilities to issue a purchase order with Travco Construction to correct the inadvertent cancellation of a purchase order so invoices that are several months past-due and in violation of contract payment terms can be paid as soon as possible, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2022 Capital Improvement Budget be amended as follows:
Fund / Project Number / Project Name (Funding Source) / Current Authority/ Revised Authority / Change
6006 / 690597-100000 / Hudson Street 24" Water Line Improvements (Voted Water Carryover) / / $292,146.00 / $276,164.00 / ($15,532.19)
6006 / 690521-100009 / 2020 Water Main Repairs (voted Water Carryover) / $0.00 / $15,532.00 / $15,532.00
SECTION 2. That the transfer of $15,532.19, or so much thereof that may be necessary is hereby authorized in the Water Bond Fund, Fund 6006, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Utilities is hereby authorized to establish a purchase order to Travco Construction, in an amount up to $15,532.19, for construction services related to the 2020 Water Main Repairs project to pay final invoices due to the inadvertent cancellation of purchase order PO236386.
SECTION 4. That the expenditure of $15,532.19, or so much thereof that may be necessary is hereby authorized in the Water Bond Fund, Fund 6006, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.