Explanation
BACKGROUND: To authorize the Director of Public Utilities to modify an Indefinite Quantity Agreement Contract with Deere Valley Farms for the Class B Liquid Biosolids Land Application Program to provide for services through March 31, 2024.
This contract provides the service of applying sewage sludge for agricultural purposes. The work generally shall include: the agronomic land application of up to 10% Total Solids (TS) liquid biosolids, tank pumping and cleaning services, the transport of 25% TS dewatered biosolids cake and transport of incinerator ash. The Contractor is responsible for professional management of the Land Application of Biosolids with Regional Storage program, which generally includes preparing site authorization requests, samples, daily activity reports, weekly progress reports, invoices and submitting this information to the City’s Project Manager. The contract is utilized by the Southerly Wastewater Treatment Plant, Jackson Pike Wastewater Treatment Plant and the Compost Facility.
The Department of Public Utilities solicited competitive bids for the Class B Liquid Biosolids Land Application Program in accordance with the relevant provisions of Chapter 329 (RFQ022645). An Indefinite Quantity Agreement Contract was established and authorized under Ordinance #0114-2023.
This legislation seeks to modify the indefinite quantity contract to add funding to provide services through the current term of the contract. This Ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of City Code pertaining to contract renewals/modifications.
SUPPLIER: Deere Valley Farms, vendor #043008, CC#31-1361699, expires 9/12/24, majority status
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1. Amount of additional funds: Total amount of additional funds needed for the indefinite quantity contract is $562,515.00. Total contract amount including this modification is $1,362,515.00.
2. Reasons additional funds were not foreseen: The need for additional funds was known at the time of the initial contract. This funding increase is to provide the additional funding necessary for the payment of services to be provided through March 31, 2024.
3. Reason other procurement processes were not used: Work under this modification is a continuation of services included in the scope of the original bid contract. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement.
FISCAL IMPACT: $562,515.00 is budgeted and needed for this purchase.
$332,038.16 was spent in 2022
$795,907.68 was spent in 2021
$636,373.17 was spent in 2020
Title
To authorize the Director of Public Utilities to modify an Indefinite Quantity Agreement Contract with Deere Valley Farms for the Class B Liquid Biosolids Land Application Program; and to authorize the expenditure of $562,515.00 from the Sanitary Sewerage Operating Fund; ($562,515.00)
Body
WHEREAS, the Department of Public Utilities entered into an indefinite quantity contract for the Class B Liquid Biosolids Land Application Program with Deere Valley Farms in accordance with Chapter 329 of the Columbus City Code, pursuant to solicitation RFQ022645; and
WHEREAS, the vendor has agreed to modify to increase the indefinite quantity contract and current prices and conditions; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director to modify an Indefinite Quantity Agreement Contract with Deere Valley Farms for the Class B Liquid Biosolids Land Application Program; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to modify the Indefinite Quantity Agreement Contract for the Class B Liquid Biosolids Land Application Program with Deere Valley Farms per the terms and conditions of RFQ022645 on file in the Department of Public Utilities.
SECTION 2. That said firm shall conduct the work to the satisfaction of the Director of Public Utilities.
SECTION 3. This legislation seeks to modify the indefinite quantity contract to add funding to provide services through the current term of the contract. This Ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of City Code pertaining to contract renewals/modifications.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the expenditure of $562,515.00 is authorized in Fund 6100 (Sanitary Sewer-Operating) in object class 03 Services per the accounting codes in the attachment to this ordinance.
SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.