Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Self-Contained Breathing Apparatus Replacement Parts with Atlantic Emergency Solutions Inc. The Division of Fire is the primary user for the self-contained breathing apparatus replacement parts. The parts are needed for respiratory protective devices worn by firefighters during fire emergencies. The term of the proposed option contract would be approximately three (3) years, expiring May 31, 2027, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on March 28, 2024. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002726.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.18 relating to competitive bidding (Request for Quotation No. RFQ027019). Two (2) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Atlantic Emergency Solutions Inc., CC# 034448, expires 12/21/2025, Items 1 and 2 (Catalogs), $1.00
Total Estimated Annual Expenditure: $250,000.00, Division of Fire, primary user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance as the current contract expires May 31, 2024 and self-contained breathing apparatus replacement parts need to be readily available for equipment used by firefighters.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002726. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Self-Contained Breathing Apparatus (SCBA) Replacement Parts with Atlantic Emergency Solutions Inc.; to authorize the expenditure of $1.00; and to declare an emergency. ($1.00).
Body
WHEREAS, the Self-Contained Breathing Apparatus (SCBA) Replacement Parts UTC will provide for the purchase of replacement parts used in respiratory protective devices worn by firefighters during fire emergencies; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on March 28, 2024 and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety in that the current contract expires May 31, 2024, it is necessary to authorize the Finance and Management Director to immediately enter into a Universal Term Contract with Atlantic Emergency Solutions, Inc. for the option to purchase Self-Contained Breathing Apparatus (SCBA) Replacement Parts used in equipment to provide breathable air for firefighters during fire emergencies, thereby preserving the public health, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase Self-Contained Breathing Apparatus (SCBA) Replacement Parts in accordance with Request for Quotation RFQ027019 for a term of approximately three (3) years, expiring May 31, 2027, with the option to renew for one (1) additional year, as follows:
Atlantic Emergency Solutions Inc., Items 1 and 2 (Catalogs), $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002726 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.