Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to enter into a contract modification for professional engineering services with AECOM Technical Services, Inc. for the Inflow Redirection - Markison, C.I.P. #650790-122181 and Hydraulic Modification to CSO Regulator - Markison, C.I.P. #650790-122182, in an amount up to $47,118.32. The modification work will be performed for the Wilson Avenue Area Water Line Improvements, C.I.P. #690236-100176.
This is an unplanned modification. The purpose of this modification is to construct necessary improvements to the water distribution system in the Wilson Avenue Area. The improvements identified in the scope of work will replace or rehabilitate water lines that have high break histories and require frequent maintenance. This project includes replacing or rehabilitating approximately 3,500 linear feet of 8-inch water lines. The streets include Oakwood Avenue and Linwood Avenue.
The original contract provided design services for the inflow redirection and hydraulic modification to the combined sewer overflow regulator on Markison Avenue. The water line work included in this modification was not part of the original scope. It was not until very late in design that it was realized it would be very beneficial to include water line replacement with the proposed sewer work. The final configuration of the utilities would make for a very difficult water line replacement in the future, and it made more sense to include the work now and with the sewer project.
This project is located within the following Community Planning Area: South Side (63).
1.1 Amount of additional funds to be expended: $47,118.32
Original Contract Amount: $2,351,141.87 (Ord. 3446-2018, PO160968)
Modification #1 (current): $47,118.32
Total (Orig. + Renewal/Modification): $2,398,260.19
1.2. Reason other procurement processes are not used:
The current consultant is familiar with the project and has completed all the preliminary design work to date. Due to the time restrictions of the consent decree for the sewer work to be completed, there is not time to perform a bid process.
1.3. How cost of the modification was determined:
The Consultant prepared a proposal based on the rates used for the existing contact. The City Project Manager and associated staff reviewed, negotiated, and approved the cost.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
The goal of this project is to replace or rehabilitate the existing water lines that have a high break frequency. Replacement of these water lines will improve water service, decrease burden on water maintenance operations, and reduce water loss. The Neighborhood Liaison(s) will be contacted and informed of this project during the design phase. Further community outreach may result through the Neighborhood Liaison Program.
3. CONTRACT COMPLIANCE INFO
AECOM Technical Services, Inc.’s contract compliance number is CC010897 and expires 6/22/24.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against AECOM Technical Services, Inc.
4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was put in place prior to the implementation of the City of Columbus MBE/WBE Program and is not subject to the requirements of that program. AECOM Technical Services, Inc. is classified as a majority company by the City’s Office of Diversity and Inclusion (ODI). AECOM Technical Services, Inc. anticipates performing the work on this contract modification with the use of one subconsultant that is also classified as a majority company by ODI. The MBE/WBE percentage for this contract modification is expected to be 0%.
As part of their proposal, AECOM has proposed the following subcontractor to perform contract work:
Company Name City/State ODI Certification Status
MS Consultants Columbus, Ohio MAJ
The certification of AECOM Technical Services, Inc. and the above company was in good standing at the time the bid was awarded.
5. FISCAL IMPACT
Funds for this modification are appropriated and available in the Water Bond Fund, Fund 6006.
6. EMERGENCY DESIGNATION
Emergency action is requested to ensure compliance with the consent decree for the completion of the sewer work for this project.
Title
To authorize the Director of the Department of Public Utilities to modify and increase the contract modification with AECOM for the Wilson Ave Area Water Line Improvements Project; to authorize an expenditure of up to $47,118.32 from the Water Bond Fund to pay for the contract modification; and to declare an emergency. ($47,118.32)
Body
WHEREAS, the Department of Public Utilities is engaged in the Inflow Redirection - Markison, CIP #650790-122181, and Hydraulic Modification to CSO Regulator - Markison, CIP #650790-122182, sewer projects; and
WHEREAS, Contract #PO160968 was authorized by Ordinance 3446-2018 for the projects; and
WHEREAS, water line work for the Wilson Avenue Area Water Line Improvements project needs to be done in the same area as these sewer projects; and
WHEREAS, the final configuration of the sewer utilities would make for a very difficult water line replacement in the future so it makes more sense to include the water line work with the sewer project. and
WHEREAS, it is necessary for Council to authorize the Director of Public Utilities to modify the professional engineering services contract with AECOM Technical Services for the sewer improvements to include the needed water line improvements; and
WHEREAS, it is necessary to expend funds from the Water Bond Fund to pay for the contract modification; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to enter into a contract modification with AECOM Technical Services to ensure compliance with the consent decree for the completion of the sewer work for this project, thereby preserving the public health, peace, property, safety, and welfare; and now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a contract modification with AECOM Technical Services, Inc., 277 West Nationwide Boulevard, Columbus, Ohio 43215; for the Inflow Redirection - Markison, C.I.P. #650790-12218, and Hydraulic Modification to CSO Regulator - Markison, C.I.P. #650790-122182, contract for the design of the Wilson Ave Area Water Line Improvements project, in an amount up to $47,118.32.
SECTION 2. That an expenditure of $47,118.32, or so much thereof as may be needed, is hereby authorized from the Water Bond Fund, Fund 6006, to pay for this contract modification per the accounting codes in the attachment to this ordinance.
SECTION 3. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.