Explanation
1. BACKGROUND
This ordinance authorizes the Director of Finance and Management, on behalf of the Director of Public Service, to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for the purchase of building repair services.
The Department of Public Service, Division of Parking Services is responsible for the management of the city's street parking assets. The River South parking garage has been identified as needing maintenance and repair services. The department wishes to utilize the existing building maintenance universal term agreement to repair concrete, drainage and water proofing where necessary. This investment into the facility is necessary to keep the building in good working order, improve public safety and increase the useful life of the asset.
The following Purchase Agreement association requires approval by City Council in order for the Division to expend more than $100,000.00 in a fiscal year per City Code 329.19(g): 2K General Company PA005177
2K General Company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
2. CONTRACT COMPLIANCE INFORMATION
2K General Company Contract Compliance No. CC005739, PA005177, expiration date June 14, 2024.
3. FISCAL IMPACT:
Funding in the amount of $748,500.00 is available within the Mobility Enterprise Operating Fund. This expense was not budgeted, and the necessary funds must be appropriated.
4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This expenditure is exempt from the MBE/WBE program.
5. EMERGENCY DESIGNATION
This ordinance is to be considered an emergency so that the concrete and waterproofing services can be completed during the summer when temperatures are suitable for this type of work thereby preserving the public health, peace, property, safety, and welfare.
Title
To authorize the City Auditor to appropriate funds within the Mobility Enterprise Fund; to authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for building repair services for the Division of Parking Services with 2k General Company; to authorize the expenditure of up to $748,500.00 from the Mobility Enterprise Operating Fund; and to declare an emergency. ($748,500.00)
Body
WHEREAS, the Division of Parking Services needs to repair concrete, drainage and waterproofing at the River South parking garage; and
WHEREAS, the Purchasing Office has established Universal Term Contract Purchase Agreements for the purchase of building maintenance services; and
WHEREAS, it also is necessary to authorize the appropriation and expenditure of funds in the Mobility Operating Fund for the aforementioned purpose; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Service to authorize the Director of Finance and Management to associate all general budget reservations with the appropriate universal term contracts; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the expenditure to complete facility repairs during the summer when temperatures are suitable for this type of work thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2023, the sum of $748,500.00 is appropriated in Fund 6500 (Mobility Enterprise Operating Fund), Dept-Div 5906 (Parking Services), Object Class 3 (Services) per the account codes in the attachment to this ordinance.
SECTION 2. That the Director of Finance and Management be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for the purchase of building repair services, for the Division of Parking Services.
SECTION 3. That the expenditure of $748,500.00, or so much thereof as may be needed, is hereby authorized in Fund 6500 (Mobility Enterprise Fund) Dept-Div 59-06 (Division of Parking Services), Object Class 03 (Services) per the account codes in the attachment to this ordinance.
SECTION 4. That City Council approves the purchase of more than $100,000.00 from an individual universal term contract established for the purchase of building repair services.
SECTION 5. Funds are deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.