Explanation
This ordinance authorizes the Director of the Department of Technology (DoT) to enter into contract with Brown Enterprise Solutions, LLC, for the purchase of Trellix (f.k.a. McAfee) Software Support. The Department of Technology uses Trellix software to protect city computer systems against malicious software such as computer viruses, worms, Trojan horses, ransomware, and spyware.
DoT solicited quotes via RFQ024687 for the purchase of Trellix Software Support. For purposes of evaluating and determining the lowest responsive bid, and in accordance with the Office of Diversity and Inclusion Minority and Women-Owned Business Enterprise & Small Local Business Enterprise Program Manual, a bid discount of 5% was applied to bids where the prime contractor is a minority or woman-owned business or a minority or woman-owned joint venture certified with the Office of Diversity and Inclusion in the relevant work classification. Four responses were received as follows:
BIDDER BID DISCOUNT PRICE
Brown Enterprise $338,000.00 $16,900.00 $321,100.00
Axelliant LLC $334,400.00 $0.00 $334,400.00
Vprime $342,960.00 $0.00 $342,960.00
CDW $344,000.00 $0.00 $344,000.00
The Department of Technology has reviewed the responses received and is recommending that award be made to Brown Enterprise Solutions having submitted the lowest, responsive bid, after discount.
The term of the above-described contract will be for one year, beginning on July 7, 2023 and ending on July 6, 2024, at a total cost of $338,000.00. The terms of the contract allow for four additional annual renewals with mutual agreement of interested parties.
This ordinance also authorizes the expenditure of $338,000.00 for above-described purpose.
EMERGENCY
Emergency action is requested as the current contract expires on July 6, 2023. Failure to have a contract in place when the current contract expires would make the city vulnerable to various computer viruses and related issues.
CONTRACT COMPLIANCE
Vendor name: Brown Enterprise Solutions, LLC
DAX vendor no.: #010668
FISCAL IMPACT
Funds for this contract are budgeted and available in the Information Services operating fund.
Title
To authorize the Director of the Department of Technology to enter into contract with Brown Enterprise Solutions, LLC, for Trellix software support; to authorize the expenditure of $338,000.00; and to declare an emergency. ($338,000.00)
Body
WHEREAS, the city has a need for Trellix software support to help protect city computer systems against malicious software such as computer viruses, worms, Trojan horses, ransomware, and spyware; and
WHEREAS, four bids were received in response to RFQ024687 for the above-mentioned software support; and
WHEREAS, Brown Enterprise Solutions, LLC submitted the lowest responsive bid, after application of the Office of Diversity and Inclusion’s Minority and Women-Owned Business Enterprise & Small Local Business Enterprise Program discount; and
WHEREAS, the term of the contract will be for one year, from July 7, 2023 to July 6, 2024, with four optional annual renewals; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of the Department of Technology enter into contract with Brown Enterprise Solutions, LLC for Trellix software support at a cost of $338,000.00 to avoid an interruption in service as this would make the city vulnerable to various computer viruses and related issues, all for the immediate preservation of the public health, peace, property, safety, and welfare; NOW THEREFORE;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology be and is hereby authorized to enter into contract with Brown Enterprise Solution, LLC for Trellix software support at a cost of $338,000.00 for a term of one year, beginning on July 7, 2023 through July 6, 2024.
SECTION 2. That the expenditure of $338,000.00 is hereby authorized as provided on the attachment to this ordinance. (See attachment 1820-2023EXP).
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.