Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to enter into a professional services contract with T&M Associates Foundation Inc. via the City’s Request for Proposal process for the Ann St Area Water Line Improvements, CIP 690236-100164, in an amount up to $413,320.23.
The purpose of this project is to construct necessary improvements to the water distribution system in the Ann Street Area. The improvements will replace or rehabilitate water lines that have high break histories and require frequent maintenance. This project includes replacing or rehabilitating approximately 9,205 linear feet of 1-inch, 2-inch, 6-inch, and 8-inch water lines and transferring existing services. The streets include Ann Street, Lisle Alley, Blackberry Alley, E Redbud Alley, Nursery Lane, Reinhard Ave, Bruck St, Macon Alley, Jaeger St, Lansing St, Purdy Alley, First Alley North of E Whittier St, First Alley East of Bruck St, First Alley South of E Kossuth St, Kelton Ave, W Jenkins Ave, S Wall St, Goeth Ave, Hinkle Ave, Reeb Ave, Oakwood Ave, Wilson Ave and Lawrence Dr.
This project is located within the South Side (63), and German Village (61) Community Areas.
TIMELINE: The duration of the design phase for this project is estimated to be 12 months.
ESTIMATED COST OF PROJECT: The bid amount and proposed award amount is $413,320.23, including a 15% design contingency amount that will be utilized to fund needed and approved changes in the work. No contract modifications are anticipated at this time; however, design exigency might later compel modification of this contract, if unforeseen difficulties are encountered.
Cost summary:
Original Contract $413,320.23
Future Anticipated Needs $ 0.00
CONTRACT TOTAL $413,320.23
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
The goal of this project is to replace or rehabilitate the existing water lines that have a high break frequency. Replacement of these water lines will improve water service, decrease burden on water maintenance operations, and reduce water loss. The Neighborhood Liaison(s) will be contacted and informed of this project during the design phase. Further community outreach may result through the Neighborhood Liaison Program.
3. BID INFORMATION
This project was formally advertised on the Vendor Services and Bonfire websites from January 12, 2024 through February 16, 2024. Six proposals were received:
Name C.C. No. Exp. Date City/State Status
Moody Engineering, LLC CC012301 5/30/25 Columbus/OH MBE
T&M Associates CC001614 5/24/24 Columbus/OH MAJ
Gresham Smith, Inc CC009789 1/23/26 Columbus/OH MAJ
Dynotec, Inc. CC005053 1/30/26 Columbus/OH MBE
E.P. Ferris and Associates, Inc. CC004823 4/7/25 Columbus/OH MAJ
OHM Advisors CC007505 10/16/25 Columbus/OH MAJ
All proposals were deemed responsive. The evaluation committee reviewed the proposals and recommended the contract for the Ann St Area Water Line Improvements project be awarded to T&M Associates Foundation Inc.
T&M Associates Foundation Inc.’s certification was in good standing at the time of the contract award.
4. CONTRACT COMPLIANCE INFORMATION
T&M Associates Foundation Inc.’s contract compliance number is CC001614 and expires 4/10/26.
5. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was advertised with an anticipated City of Columbus MBE/WBE Program goal of 15% as assigned by the City’s Office of Diversity and Inclusion (ODI). After ODI’s review of the Utilization Plan and other related information the contractor submitted with their bid response, ODI has approved an MBE/WBE Program goal of 15% for this contract.
As part of their proposal, T&M Associates Foundation Inc. has proposed the following subcontractors to perform contract work:
Company Name City/State ODI Certification Status
Moody Engineering, LLC Columbus, Ohio MBE
E.P. Ferris and Associates, Inc. Columbus, Ohio MAJ
Coldwater Consulting, LLC Columbus, Ohio WBE
The certification of T&M Associates Foundation Inc. and the above companies was in good standing at the time the bid was awarded.
6. FISCAL IMPACT
Funding for this contract will be obtained through the Ohio Water Development Authority Direct Loan Program. City Council authorized this loan application and acceptance of loan funding via Ordinance 0652-2024, passed by Council on 3/25/24. This loan is expected to be approved at the July OWDA Board meeting. This ordinance is contingent upon the OWDA Board approving the loan application.
The Ohio Water Development Authority (OWDA) Direct Loan Program is a reimbursement program. Purchase orders will need to be established to T&M Associates Foundation Inc. for this contract. Public Utilities will need to pay invoices directly to T&M Associates Foundation Inc. and then submit reimbursement requests based upon these paid invoices to OWDA for OWDA to reimburse Public Utilities.
The 2023 Capital Improvement Budget will need to be amended to align budget authority with the proper project. Funds will need to be appropriated in the Water - Fresh Water Market Rate Fund, Fund 6014.
Title
To authorize the Director of the Department of Public Utilities to enter into a design contract with T&M Associates Foundation Inc. for the Ann St Area Water Line Improvements project; to authorize an amendment to the 2023 Capital Improvement Budget; to appropriate funds within the Water - Fresh Water Market Rate Fund; to make this ordinance contingent upon the Ohio Water Development Authority approving a loan for this project; and to authorize the expenditure of $413,320.23 from the Water - Fresh Water Market Rate Fund. ($413,320.23)
Body
WHEREAS, the Department of Public Utilities is engaged in the Ann St Area Water Line Improvements project; and
WHEREAS, six proposals for the Ann St Area Water Line Improvements project were received and opened on February 16, 2024; and
WHEREAS, the evaluation committee recommended T&M Associates Foundation Inc. be awarded the contract for this project; and
WHEREAS, Ordinance 0652-2024 authorized this contract to be funded by a loan to be obtained through the Ohio Water Development Authority Direct Loan Program; and
WHEREAS, this ordinance is contingent upon that loan being approved; and
WHEREAS, it is necessary to amend the 2023 Capital Improvement Budget to align budget authority for the project; and
WHEREAS, it is necessary to appropriate funds in the Water - Fresh Water Market Rate Fund, Fund 6014; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to enter into a professional services contract with T&M Associates Foundation Inc. for the Ann St Area Water Line Improvements project; and
WHEREAS, it is necessary to expend funds to pay for the services T&M Associates Foundation Inc. provides under this contract; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2023 Capital Improvements Budget authorized by Ordinance 1711-2023 be amended as follows to establish sufficient budget authority for this project:
Fund / Project Number / Project Name (Funding Source) / Current Authority / Revised Authority / Change
6014 / 690236-100164 / Ann St Area Water Line Improvements (OWDA Direct Loan) / $0.00 / $413,320.00 / $413,320.00 (To match loan amount)
SECTION 2. That the appropriation of $413,320.23, or so much thereof as may be needed, is hereby authorized in the Water - Fresh Water Market Rate Fund, Fund 6014, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the Director of the Department of Public Utilities be and hereby is authorized to enter into a contract for professional engineering services for the Ann St Area Water Line Improvements, CIP 690236-100164 with T&M Associates Foundation Inc., 4675 Lakehurst Ct Ste. 250, Columbus, Ohio 43016; in accordance with the terms and conditions of the contract on file in the Department of Public Utilities.
SECTION 4. That the expenditure of $413,320.23, or so much thereof as may be needed, is hereby authorized to pay for this contract per the accounting codes in the attachment to this ordinance.
SECTION 5. That this ordinance is contingent upon the Ohio Water Development Authority's Board approving the loan for this project.
SECTION 6. That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.