Explanation
This legislation authorizes the Director of Public Utilities (DPU) to renew its contract with K & M Kleening Service, Inc. to provide Janitorial Services for various Department of Public Utilities Facilities. The work to be performed under these specifications will be at Division of Sewerage and Drainage (DOSD) Janitorial Services at the Southerly Wastewater Treatment Plant, Jackson Pike Wastewater Treatment Plant, Compost Facility and the Sewer Maintenance Operations Center; Division of Water (DOW) Janitorial Services at Griggs and Hoover Watershed facilities, Hap Cremean Water Plant, Parsons Ave Water Plant, Department of Public Utilities Offices, and various Division of Water Offices at 917 Dublin Rd and 3500 and 3568 Indianola Ave. Other Department sites may be added in the future. The work to be performed under these specifications will include cleaning services for not only office areas but also other industrial type areas such as store rooms, stock rooms, and construction trailers, areas adjacent to garages, kitchens and break rooms. The Contractor shall furnish any and all cleaners, disinfectants, waxes, wax stripping materials, wastebasket liners, toilet seat liners, sanitation pad liners and any other products required to provide the cleaning services for DOSD. DOW will provide the majority of cleaning materials for the Contractor’s use.
The work to be performed under the contract includes cleaning services for office areas and industrial type areas such as storerooms, stock rooms, construction trailers, areas adjacent to garages, kitchens and break rooms. The contractor shall furnish any and all cleaners, disinfectants, waxes, wax stripping materials, wastebasket liners, toilet seat liners, sanitation products and any other products required to provide the cleaning services.
The Department of Public Utilities solicited competitive bids for janitorial services in accordance with the relevant provisions of Chapter 329 of City Code (RFSQ 022039). One (1) bid was received and publicly opened on June 29, 2022. The sole bidder was K & M Kleening Service, Inc.
The original contract (Ordinance 0554-2023) went into effect September 21, 2022. It was bid as a one (1) year contract with an option for three (3) additional years contingent on agreement between the City and the Contractor and approval of City Council. The original agreement was only for janitorial services at Division of Sewerage and Drainage (DOSD) facilities. The Modification #1 added janitorial services at DOW facilities. The original contract allows for three (3) extension periods on a year to year basis. This renewal is to provide the funding necessary for the payment of services to be provided through September 2024. Please note that the requested funding for DOSD is for 12 months of janitorial services. The funding for DOW is for 7 months of janitorial services. This will put them on the same cycle and provide funding for janitorial services for both Divisions until the end of September 2024.
SUPPLIER:
K & M Kleening Service, Inc. EIN #02-0553299, D365 Vendor #000077, Expires 4/30/24. K & M Kleening Service, Inc. holds MBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT:
$922,336.00 is budgeted and needed for this purchase as follows:
DOSD Labor: $553,000.00
DOSD Materials: $46,000.00
DOW Labor: $319,231.95
DOW Materials: $4,104.05
Grand Total: $922,336.00
$558,576.00 has been spent in 2023
$678,566.27 was spent in 2022
$251,186.91 was spent in 2021
EMERGENCY DESIGNATION:
This emergency ordinance provides funding for critical janitorial services at DPU, DOSD, and DOW facilities. These services are essential to the health and well-being of City employees and the public, and a lapse in services would pose a serious risk.
Title
To authorize the Director of Public Utilities to renew its contract with K & M Kleening Service, Inc. for janitorial services at various Department of Public Utilities, Division of Sewerage and Drainage and Division of Water facilities; to authorize the expenditure of $922,336.00 from the Sewer Operating Sanitary Fund and Water Operating Fund; and to declare an emergency. ($922,336.00)
Body
WHEREAS, there is a need for janitorial services for various Department of Public Utilities, Division of Sewerage and Drainage and Division of Water facilities, specifically at Southerly Wastewater Treatment Plant, Jackson Pike Wastewater Treatment Plant, Compost Facility and the Sewer Maintenance Operations Center, Griggs and Hoover Watershed facilities, Hap Cremean Water Plant, Parsons Ave Water Plant, Department of Public Utilities Offices, and various Division of Water Offices at 917 Dublin Rd and 3500 and 3568 Indianola Ave. Other department sites may be added in the future; and
WHEREAS, the Department of Public Utilities solicited competitive bids for janitorial services in accordance with the provisions of Chapter 329 of City Code; and
WHEREAS, one (1) bid was received and opened on June 29, 2022; and
WHEREAS, the sole bidder was K&M Kleening Service, Inc., which holds MBE status; and
WHEREAS, the contract would be for a period of one (1) year from the date of execution, which is expected in October of 2022, and permits three (3) additional renewal years based upon mutual agreement of the parties, availability of budgeted funds, and approval of City Council; and
WHEREAS, if other facilities need to be added in the future, a modification would be requested; and
WHEREAS, the Department of Public Utilities wishes to renew the contract with K&M Kleening Service, Inc. to provide the necessary funding and extend the contract through September 25, 2024; and
WHEREAS, the expenditure of $323,336.00 or so much thereof as may be needed, is hereby authorized in Fund 6000, Water Operating Fund, as $319,231.95 from object class 03, Services, and $4,104.05 from object class 02, Materials & Supplies, as well as $599,000.00 in Fund 6100, Sewerage and Drainage Operating Fund, as $553,000.00 from object class 03, Services, and $46,000.00 from object class 02, Materials & Supplies, per the accounting codes in the attachment to this ordinance; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage and Division of Water in that it is immediately necessary to authorize the Director of Public Utilities to renew its contract for janitorial services with K & M Kleening Service, Inc., without delay in order to avoid a lapse in critical janitorial services at various DPU, DOSD and DOW facilities, these services are essential to the health and well-being of City employees and the public and a lapse would pose a serious risk, all for the immediate preservation of the public health, peace, property and safety; and NOW THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to renew its contract with K & M Kleening Service, Inc., 1846 Federal Parkway, Columbus, Ohio 43207, for janitorial services at various Division of Sewerage and Drainage and Division of Water facilities. Total amount of renewal No. 1 is ADD $922,336.00. This renewal will extend the contract through and including September 25, 2024.
SECTION 2. That this renewal is in accordance with the relevant provisions of Chapter 329 of City Code relating to contract modifications.
SECTION 3. That the expenditure of $922,336.00 or so much thereof as may be needed, is hereby authorized in Funds 6100 and 6000, Sewerage and Drainage Operating and Water Operating Funds, in object classes 02 and 03, Materials & Supplies and Services, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.