Explanation
BACKGROUND: The purpose of this legislation is to authorize the Director of Finance and Management on behalf of the Director of Public Utilities to enter into a contract with Bobcat Enterprises, Inc. for the purchase of A Mini Excavator. The Excavator will be used by the Watershed maintenance staff to help clear logs from waterways, repair shore lines to city owned property, and help maintain areas with vegetation control. This expansion purchase was approved by Fleet.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ027213). Two hundred and eighty-one (281) bidders were solicited and two (2) bids (MAJ) were received and opened on April 15, 2024.
The Division of Water recommends an award be made for all items to Bobcat Enterprises, Inc. in the amount of $88,876.02 as the lowest responsive and responsible bidder.
SUPPLIER: Bobcat Enterprises, Inc., Vendor# 004399, Expires 1/17/2025.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $88,876.02 is budgeted for this purchase.
$0.00 was spent in 2023
$0.00 was spent in 2022
Title
To authorize the Director of the Department of Finance and Management to enter into a contract with Bobcat Enterprises, Inc. for the purchase of A Mini Excavator for the Division of Water; and to authorize the expenditure of $88,876.02 from the Water Operating Fund. ($88,876.02)
Body
WHEREAS, the Excavator will be used by the Watershed maintenance staff to help clear logs from waterways, repair shore lines to city owned property, and help maintain areas with vegetation control; and
WHEREAS, the Purchasing Office opened formal bids on April 15, 2024 for the purchase of A Mini Excavator for the Division of Water, Watershed Staff; and
WHEREAS, the Division of Water recommends an award be made to the lowest responsive and responsible bidder, Bobcat Enterprises, Inc.; and
WHEREAS, it is necessary to authorize the expenditure of up to $88,876.02 from the Water Operating Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director to enter into a service agreement in accordance with the relevant provisions of Chapter 329 of City Code; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to enter into a contract with Bobcat Enterprises, Inc. for the purchase of A Mini Excavator for the Division of Water, in accordance with RFQ027213 specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $88,876.02, or as much thereof as may be needed, is hereby authorized in Fund 6000 (Water Operating); in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 5. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.