Explanation
This ordinance authorizes the Director of the Department of Technology (DoT) to enter into a contract with CDW Government, LLC (CDW-G) for the purchase of Juniper Care Services, for a coverage term period through December 1, 2024, at a cost of $114,563.87. The Juniper Care Services include unlimited 24/7/365 Technical Assistance Center (JTAC), and Juniper Support Portal (JSP) to access critical software updates. This contract will allow for maintenance, provide advanced troubleshooting and monitoring, repair and/or replacement of all failed equipment, peripheral software, applicable patches, parts, and firmware within a four (4) hour window and furnish support on a 24/7/365 basis. The Department of Technology (DoT), through utilization of an invitation for bids opened RFQ024647 for the purchase of Juniper Care Services. The Department of Technology received no (0) bid responses. Since there were no responses to RFQ024647 for critical Juniper Care Services, the Department of Technology requests that these services be provided by the vendor CDW Government, LLC., at a cost of $114,563.87, for the coverage term period through December 1, 2024 for the above-described purpose.
This ordinance also requests that sections of Chapter 329 of Columbus City Codes, pertaining to competitive bidding, be waived. Given that there were no responses to RFQ024647 for critical Juniper Care Services, the Department of Technology requests that sections of Chapter 329 of Columbus City Codes, pertaining to competitive bidding, be waived so that the Department of Technology can enter into contract with the vendor CDW Government, LLC for the Juniper Care Services.
FISCAL IMPACT:
Funds for this contract and the above-described services are available in the Department of Technology, Information Services Division, Information Services Operating Fund.
CONTRACT COMPLIANCE:
Vendor: CDW Government, LLC (CDW-G); C.C#/FID#: 36-3310735; Expiration Date: 3/10/2024
(City DAX Acct. # 007352)
EMERGENCY
This ordinance is being submitted with emergency designation to ensure the critical services and coverage is in place for immediate 24/7/365 Juniper Care Services to access critical software updates, and to allow for maintenance, provide advanced troubleshooting and monitoring, repair and/or replace all failed equipment, peripheral software, applicable patches, parts, and firmware within a four (4) hour window and furnish support on a 24/7/365 basis.
Title
To authorize the Director of the Department of Technology to enter into contract with CDW Government, LLC for the purchase of Juniper Care Services; to waive the competitive bidding provisions of Columbus City Code; to authorize the expenditure of $114,563.87 from the Department of Technology, Information Services Division, Information Services Operating Fund; and to declare an emergency. ($114,563.87)
Body
WHEREAS, the Department of Technology is in need of critical Juniper Care Services; and
WHEREAS, the Juniper Care Services include Unlimited 24/7/365 Technical Assistance Center (JTAC), and Juniper Support Portal (JSP) to access critical software updates. This contract will allow for maintenance, provide advanced troubleshooting and monitoring, repair and/or replace all failed equipment, peripheral software, applicable patches, parts, and firmware within a four (4) hour window and furnish support on a 24/7/365 basis; and
WHEREAS, this ordinance authorizes the Director of the Department of Technology (DoT) to enter into a contract with CDW Government, LLC (CDW-G) for the purchase of Juniper Care Services, for a coverage term period through December 1, 2024, at a cost of $114,563.87; and
WHEREAS, the Department of Technology (DoT), through utilization of an invitation for bids opened RFQ024647 for the purchase of Juniper Care Services. The Department of Technology received no (0) responses to RFQ02467; and
WHEREAS, given that there were no responses to RFQ024647 for critical Juniper Care Services, the Department of Technology requests that sections of Chapter 329 of Columbus City Codes, pertaining to competitive bidding, be waived so that the Department of Technology can enter into contract with the vendor CDW Government, LLC for the Juniper Care Services; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of the Department of Technology to enter into contract with CDW Government, LLC for Juniper Care Services to ensure the critical services and coverage is in place for immediate 24/7/365 Juniper Care Services as above-described to access critical software updates, and to allow for maintenance, provide advanced troubleshooting and monitoring, repair and/or replace all failed equipment, peripheral software, applicable patches, parts and firmware, all for the immediate preservation of the public health, peace, property, safety and welfare; and NOW THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology is hereby authorized to enter into a contract with CDW Government, LLC for the purchase of Juniper Care Services, for a coverage term period through December 1, 2024, at a cost of $114,563.87.
SECTION 2: That the expenditure of $114,563.87 or so much thereof as may be necessary is hereby authorized to be expended as follows in the attachment to this ordinance. (Please see attachment: 2009-2023 EXP)
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That this Council finds it is in the City's best interest to waive the competitive bidding provisions of City Code for the above-mentioned purposes.
SECTION 6: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.