Explanation
BACKGROUND
This legislation authorizes the Director of the Department of Development to modify a contract with Charles D Jones dba C2U Construction LLC to increase the contract amount by $15,000.00 to provide residential emergency repair services as part of the Division of Housing’s Emergency Repair Program.
Original contract amount $100,000.00 Ord. 0823-2023 PO380445
Modification No. 1 amount $ 75,000.00 Ord. 1520-2023
Modification No. 2 amount $ 15,000.00 Ord. 1695-2023
Total contract amount $190,000.00
The department advertised and notified 401 registered vendor of RFQ022527 on August 2, 2022, and 626
registered vendors were notified of RFQ023115 on October 11, 2022, through Vendor Services seeking
contractors to provide emergency electrical services. Both competitively bid processes did not receive
bids from contractors. The Department of Development then sent eight (8) targeted emails to contractors
requesting firm/fixed pricing to be submitted by December 16, 2022 from vendors that responded through
outreach events.
Two (2) contractors replied with pricing, Charles D. Jones dba C2U Construction LLC (registered with
the city, but not certified MWBE firm) and Word of Mouth Electric & Rehab LLC (registered with the
city, but not certified MWBE firm). Only Charles D. Jones dba C2U Construction LLC provided
firm/fixed pricing. C2U Construction LLC shall have one subcontractor, McGhee Electric LLC (not
registered with the City).
The amount of additional funds expended under this modification will be $15,000.00. The need for additional goods/services could not be foreseen at the time the contract was initially awarded due to an updated interpretation of the allowable scope of work for capital funds, that resulted in a need for general fund dollars for home repair project scopes that do not fit the requirements for capital funds.
A comprehensive RFQ was done in 2021 for these services, and contractors were identified at that time. A new RFQ will be done with capital and general fund dollars in the Fall of 2023. Prices were initially established with the original contract awarded from RFQ020531.
In April 2023, Columbus City Council approved ordinance 0823-2023 to enter into the contract with Charles D Jones dba C2U Construction LLC
In June 2023, Columbus City Council approved ordinance 1520-2023 to modify the contract to add additional funds. The contract term did not change.
This legislation will modify the contract to add additional funds. The contract terms will not change.
FISCAL IMPACT: Funding is available in the Division of Housing’s 2023 General Fund budget, but will require a transfer from Object Class 01 to Object Class 03.
CONTRACT COMPLIANCE: the vendor number is 043528 and expires 1/9/2025.
Title
To authorize the Director of the Department of Development to modify a contract with Charles D Jones dba C2U Construction LLC; to provide residential emergency repair services as part of the Division of Housing’s Emergency Repair Program; to authorize the transfer and expenditure of up to $15,000.00. ($15,000.00)
Body
WHEREAS, the Director of Development has identified the need to modify a contract with Charles D Jones dba C2U Construction LLC to increase the contract amount by $15,000.00 to provide residential emergency repair services as part of the Division of Housing’s Emergency Repair Program; and
WHEREAS, the department advertised and notified 401 registered vendor of RFQ022527 on August 2, 2022, and 626 registered vendors were notified of RFQ023115 on October 11, 2022, through Vendor Services seeking contractors to provide emergency electrical services. Both competitively bid processes did not receive bids from contractors. The Department of Development then sent eight (8) targeted emails to contractors requesting firm/fixed pricing to be submitted by December 16, 2022 from vendors that responded through outreach events; and
WHEREAS, two (2) contractors replied with pricing, Charles D. Jones dba C2U Construction LLC (registered with the city, but not certified MWBE firm) and Word of Mouth Electric & Rehab LLC (registered with the city, but not certified MWBE firm). Only Charles D. Jones dba C2U Construction LLC provided firm/fixed pricing. C2U Construction LLC shall have one subcontractor, McGhee Electric LLC (not registered with the City); and
WHEREAS, Columbus City Council approved ordinance 0823-2023 to enter into contract with Charles D Jones dba C2U Construction LLC; and
WHEREAS, Columbus City Council approved ordinance 1520-2023 to modify the contract to add additional funds; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Development to modify this contract to add additional funds; NOW THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Development be and is hereby authorized modify a contract with Charles D Jones dba C2U Construction LLC in an amount up to $15,000.00, to provide residential emergency repair services as part of the Division of Housing’s Emergency Repair Program.
SECTION 2. That the transfer of $15,000.00 or so much thereof as may be needed, is hereby authorized within Fund 1000 (General Fund), from Dept-Div 44-10 (Housing), object class 01 (Personnel) to Dept-Div 44-10 (Housing), object class 03 (Services) per the account codes in the attachment to this ordinance.
SECTION 3. That for the purpose as stated in Section 1, the expenditure of $15,000.00, or so much thereof as may be necessary, is hereby authorized in Fund 1000 (General Fund), Dept-Div 44-10 (Housing), in object class 03 (Services) per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.