Explanation
1. BACKGROUND
This ordinance authorizes the Director of the Department of Public Service to enter into a professional services contract with CTL Engineering, Inc., in the amount of up to $500,000.00 for the Roadway - Materials Testing and Inspection 2024 contract.
The intent of the Request for Proposal was to provide the City of Columbus, Department of Public Service, with additional resources for the continuing, contractual access to construction inspection services and materials testing for City of Columbus projects. The contract may also be used for non-City projects for which the City is providing construction inspection services and materials testing.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Roadway - Materials Testing and Inspection 2024 contract. The project was formally advertised on the Vendor Services and Bonfire websites from April 10, 2024 to May 8, 2024. The city received seven (7) responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on May 16, 2024.
The following responses evaluated were from:
Company Name City/State Majority/ODI Certification
CTL Engineering, Inc. Columbus, OH MBE
Quality Control Columbus, OH Majority
Environmental Design Group, LLC Columbus, OH Majority
The Mannik & Smith Group, Inc. Columbus, OH Majority
DLZ Ohio, Inc. Columbus, OH MBE
True Inspection Services, LLC Columbus, OH MBE
American Structurepoint Columbus, OH Majority
CTL Engineering, Inc. received the highest score by the evaluation committee and will be awarded the Roadway - Materials Testing and Inspection 2024 contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against CTL Engineering, Inc.
The ODI certification for CTL Engineering, Inc. was in good standing at the time the contract was awarded.
As part of their proposal, CTL Engineering, Inc. has proposed the following 4 subcontractors to work on the project:
Company Name City/State Majority/ODI Certification
True Inspection Services, LLC Columbus, Ohio MBE
DLZ Ohio, Inc. Columbus, Ohio MBE
Prime CM&S Columbus, Ohio Majority
American Structurepoint Columbus, Ohio Majority
2. CONTRACT COMPLIANCE
The contract compliance number for CTL Engineering, Inc. is CC04209 and expires 07/31/2024.
3. FISCAL IMPACT
Funding for this contract is available within Fund 2241, the Private Construction Inspection Fund, and within Fund 5518, the Construction Inspection Fund.
4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was bid with an assigned City of Columbus MBE/WBE Program goal of 20% as provided by the City’s Office of Diversity and Inclusion (ODI). Failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance as described in the “City’s Minority and Women-Owned Business Enterprise & Small Local Business Enterprise Program Manual” and in the “City of Columbus MBE/WBE Program Special Provision” that were part of the bid documents for this contract.
Title
To authorize the Director of the Department of Public Service to enter into a professional service contract with CTL Engineering, Inc. for the Roadway - Materials Testing and Inspection 2024 contract; and to authorize the expenditure of up to $500,000.00 from the Private Construction Inspection Fund and the Construction Inspection Fund to pay for the contract. ($500,000.00)
Body
WHEREAS, there is a need to enter into a professional services contract to provide for continuing, contractual access to additional resources that are necessary to provide inspection expertise and various material testing services; and
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Roadway - Materials Testing and Inspection 2024 project; and
WHEREAS, CTL Engineering, Inc. submitted the best overall proposals for this project; and
WHEREAS, it is necessary to enter into contract with CTL Engineering, Inc. for the provision of professional engineering consulting services described above in the amount of up to $500,000.00; and
WHEREAS, this contract opportunity was submitted to the City’s Office of Diversity and Inclusion (ODI) for review and assignment of an MBE/WBE goal prior to bidding; and
WHEREAS, this contract was bid with an assigned City of Columbus MBE/WBE Program goal of 20% as provided by the City’s Office of Diversity and Inclusion (ODI); and
WHEREAS, failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Public Service be, and hereby is, authorized to enter into professional service contracts with CTL Engineering, Inc. located at 2860 Fisher Road Columbus, OH 43204 for the Roadway - Materials Testing and Inspection 2024 contract in an amount up to $500,000.00.
SECTION 2. That the expenditure of $150,000.00, or so much thereof as may be needed, is hereby authorized in Fund 2241 (Private Construction Inspection Fund) and the expenditure of $350,000.00, or so much thereof as may be needed, is hereby authorized in Fund 5518 (Construction Inspection Fund) in Dept-Div 5912 (Design and Construction), Object Class 03 (Purchased Services) per the accounting codes in the attachment to this ordinance.
SECTION 3. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.