Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify a design contract with TranSystems Corporation for the Intersection Improvements - Hilliard Rome Road at Feder Road project.
The purpose of this project is to improve capacity of the Hilliard-Rome Road at Feder/Fisher intersection. This planned modification provides funding for final engineering of improvements in this corridor.
Original amount of this contract $101,532.30 (Ord. 0953-2013; EL014490)
Modification number 1 $148,467.70 (Ord. 0953-2013; EL017061)
Modification number 2 $550,000.00
The total amount of the contract, including this modification is $800,000.00.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against TranSystems Corporation.
2. CONTRACT COMPLIANCE
The contract compliance number for TranSystems Corporation is 43-0839725 and expires 6/3/17.
3. FISCAL IMPACT
Funding for this project is available in the Streets and Highways Bond Fund within the Department of Public Service. An amendment to the 2015 Capital Improvements Budget is necessary to establish sufficient cash and authority in the proper project.
4. EMERGENCY DESIGNATION
The department requests emergency action so as to ensure necessary funding for final design of the aforementioned project and to prevent unnecessary delays in the Department of Public Service’s Capital Improvement Program.
Title
To amend the 2015 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation between projects within the Streets and Highways Bond Fund; to authorize the Director of Public Service to modify a contract with TranSystems Corporation for the Intersection Improvements - Hilliard Rome Road at Feder Road project; to authorize the expenditure of up to $550,000.00 from the Streets and Highways Bond Fund; and to declare an emergency. ($550,000.00)
Body
WHEREAS, there is a need to modify a professional services agreement with TranSystems Corporation relative to the Intersection Improvements - Hilliard Rome Road at Feder Road project; and
WHEREAS, the purpose of this project is to improve capacity of the Hilliard-Rome Road at Feder/Fisher intersection; and
WHEREAS, ordinance 0953-2013 authorized the Director of Public Service to enter into contract with TranSystems Corporation for the provision of engineering and design services relative to the aforementioned project in the amount of up to $101,532.30; and
WHEREAS, ordinance 0953-2013 authorized the Director of Public Service to modify that agreement in the amount of $148,467.70 for the purpose of completing preliminary engineering; and
WHEREAS, additional engineering services are needed for the final design phase of the aforementioned project;
WHEREAS, this legislation authorizes the encumbrance and expenditure of additional funds in the amount of $550,000.00 for that purpose; and
WHEREAS, it is necessary to authorize an amendment to the 2015 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize a modification to this contract so that funding can be made available for necessary engineering and design services for capital improvement projects; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2015 Capital Improvements Budget authorized by ordinance 0557-2015 be amended to provide sufficient authority in the appropriate project detail number for this project as follows:
Fund / Project / Project Name / Current C.I.B. / Change / C.I.B. as amended
704 / 590910-100002 / SciTech Corridor Improvements (Voted Carryover) / $4,865,001.00 / $550,000.00 / $4,315,001.00
704 / 530086-100027 / Intersection Improvements - Hilliard Rome Road at Feder Road (Voted Carryover) / $0.00 / $550,000.00 / $550,000.00
SECTION 2. That the City Auditor is hereby authorized to transfer cash and appropriation between projects within the Streets and Highways G.O. Bonds Fund, Fund 704, as follows:
From:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590910-100002 / SciTech Corridor Improvements / 06-6600 / 749102 / $550,000.00
To:
Fund / Project / Project Name / O.L. 01/03 Codes / OCA Code / amount
704 / 530086-100027 / Intersection Improvements - Hilliard Rome Road at Feder Road / 06-6600 / 748627 / $550,000.00
SECTION 3. That the Director of Public Service be and is hereby authorized to modify a contract with TranSystems Corporation for the Intersection Improvements - Hilliard Rome Road at Feder Road project.
SECTION 4. That for the purpose of paying the cost of this contract the sum of up to $550,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Street and Highway Improvement Fund as follows:
Fund / Project Detail / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530086-100027 / Intersection Improvements - Hilliard Rome Road at Feder Road / 06-6682 / 748627 / $550,000.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.