Explanation
BACKGROUND: This legislation authorizes the Director of Public Safety, on behalf of the Division of Support Services, to enter into an extended warranty and support coverage contract with SOUND COMMUNICATIONS INC., for equipment hardware and software support for the Police and Fire Audio Logging Recording System located at the Public Safety Dispatching Complex, 1250 Fairwood Avenue. This equipment provides both Police and Fire with reliable voice logging system for the recording of all emergency E911 telephone calls and radio messages dispatched and received from the Police, Fire, and EMS first responders. This agreement is being entered into under the Sole Source provisions provided under Section 329.07 of the Columbus City Code.
On July 31, 2006, Council approved and passed Ordinance 1310-2006 to purchase an upgraded Audio Digital Communications Recording System for the Police and Fire. The current extended warranty and support coverage contract on this Audio Recording System will be expiring as of November 15, 2008. This extended warranty and support contract coverage will be from 11/15/08 to 11/15/09.
Bid Information: Sole Source Provider: Sound Communications, Inc. CC # 31-1331321 Expires: September 28, 2009.
Emergency Designation: Emergency designation is requested due to the importance of having an equipment hardware and software support program in place prior to the expiration of the current extended warranty and support coverage contract, expiring November 15, 2008.
FISCAL IMPACT: This ordinance authorizes an expenditure of $22,000.00 from the General Fund for an extended warranty and support coverage agreement for the Audio Digital Communications Recording System for the Police and Fire Divisions.
Title
To authorize the Director of Public Safety, on behalf of the Division of Support Services, to enter into an extended warranty and support coverage contract under sole source provisions of the Columbus City Codes with SOUND COMMUNICATIONS, INC. for equipment hardware and software for the Police and Fire Audio Logging Recording System, to authorize the expenditure of $22,000.00 from the Division of Support Services' General Fund appropriation, and to declare an emergency. ($22,000.00).
Body
WHEREAS, the responsibility of the Police and Fire Audio Logging Recording System will continue to be that of the Department of Public Safety, Division of Support Services; and
WHEREAS, the Division of Support Services has a need to enter into an extended warranty and support coverage contract with Sound Communications, Inc. for equipment hardware and software of this Audio Logging Recording System for the Police and Fire; and
WHEREAS, Sound Communications, Inc. is the original provider of the current system and is the sole provider of maintenance, software, and licenses for the system; and
WHEREAS, this contract is being established under the Sole Source provision provided in Section 329.07 of the Columbus City Code; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Safety, Division of Support Services, in that it is immediately necessary to enter into an extended warranty and support coverage contract for the Audio Logging Recording System used by Police and Fire in order to preserve the public peace, health, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the Director of Public Safety, on behalf of the Division of Support Services, be and is hereby authorized to enter into an extended warranty and support coverage contract with Sound Communications, Inc., for equipment hardware and software of the Audio Logging Recording System used by Police and Fire.
SECTION 2. That this agreement is made in accordance with the Sole Source provision of Section 329.07 of the Columbus City Code. See Attachment ORD1532-2008solesource.doc.
SECTION 3. That for the purpose stated in Section 1 hereof, the expenditure of $22,000.00, or so much thereof as may be needed, is hereby authorized from:
Div.: 30-02 | Fund: 010 | Obj. Level 2: 03 | Obj. Level 3: 3372 | OCA: 320104 | AMOUNT: $22,000.00
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.