Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to modify a professional services contract with Dynotec, Inc. to add additional funds for design of the Bikeway Development - Tussing Road SUP Brice Road to Hines Road project.
The intent of this project is to provide the City of Columbus with the design for a new shared use path (SUP) along the south side of Tussing Road from Brice Road to Hines Road.
Ordinance 1794-2021 authorized the Director of Public Service to enter into a professional services contract with Dynotec, Inc. for the Bikeway Development - Tussing Road SUP Brice Road to Hines Road project. This ordinance authorizes the Director of Public Service to modify the contract in the amount of $90,000.00.
1.1 Amount of additional funds to be expended: $90,000.00
The original contract amount: $722,304.00 (PO284304, Ord. 1794-2021)
The total of Modification No. 1: $90,000.00 (This Ordinance)
The contract amount including all modifications: $812,304.00
1.2 Reasons additional goods/services could not be foreseen:
When Task 2 was authorized, it was identified that the project had a $50,000 shortfall in funding, so R/W Plans were moved to "If-Authorized" so the immediately necessary work could proceed. Stage 1 comments led to the need for additional work that has already been authorized including: a)SUL-A's to be performed (in the amount of approximately $20,000), and b) the addition of Water Works Plans (in the amount of approximately $20,000) for waterline relocations.
1.3 Reason other procurement processes are not used:
Dynotec is prime consultant on the Tussing Road SUP Project. The amount being requested is for the consultant and project team to perform the following services: a) R/W Plan development, b) temporary R/W staking, c) setting R/W pins after construction, d) pedestrian signal upgrades, and e) on-going services during bidding & construction. All of these services are integrally related to the design process for which they are currently tasked.
1.4 How cost of modification was determined:
Dynotec and subconsultants provided a cost breakdown for each task included in the scope. After several negotiations, the final fee was determined to be in line with what is expected for the scope of work and the design timeline. Costs were also compared to other recent design project of similar scope and magnitude.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Dynotec, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Dynotec, Inc. is CC005053 and expires 4/18/24.
3. FISCAL IMPACT
Funding for this contract is budgeted and available within Fund 7704, the Streets and Highways Bond Fund. Funds are been appropriated.
4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This expenditure is to modify a contract that was put in place prior to the implementation of the Minority and Woman Owned Business Enterprise & Small Local Business Enterprise program and as such is not a part of the program.
Title
To amend the 2023 Capital Improvement Budget; to authorize the Director of Public Service to enter into a contract modification with Dynotec, Inc. in connection with the Bikeway Development - Tussing Road SUP Brice Road to Hines Road project; and to authorize the expenditure of up to $90,000.00 from the Streets and Highways Bond Fund for the project; ($90,000.00)
Body
WHEREAS, contract no. PO284304 with Dynotec, Inc., in the amount of $722,304.00, was authorized by ordinance no. 1794-2021; and
WHEREAS, it has become necessary to modify the contract in an amount up to $90,000.00 and provide additional funds for the Bikeway Development - Tussing Road SUP Brice Road to Hines Road project; and
WHEREAS, it is necessary to amend the 2023 Capital Improvement Budget to provide funding for project expenditures; and
WHEREAS, it is necessary to expend funds relative to the project; and
WHEREAS, this expenditure is to modify a contract that was put in place prior to the implementation of the Minority and Woman Owned Business Enterprise & Small Local Business Enterprise Program and as such is not a part of the program; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2023 Capital Improvements Budget authorized by Ordinance 1711-2023 be amended to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / P540002-100000 / Bikeway Development (Voted Carryover) / $237,387.00 / ($90,000.00) / $147,387.00
7704 / P540002-100105 / Bikeway Development - Tussing Road SUP Brice Road to Hines Road (Voted Carryover) / $0.00 / $90,000.00 / $90,000.00
SECTION 2. That the Director of Public Service be, and hereby is, authorized to enter into a contract modification with Dynotec, Inc. located at 2931 E. Dublin-Granville Road, Suite 200, Columbus, Ohio, 43231, for the Bikeway Development - Tussing Road SUP Brice Road to Hines Road project in the amount of $90,000.00, or so much thereof as may be needed, in accordance with the plans and specifications on file in the Department of Public Service, which are hereby approved.
SECTION 3. That the expenditure of $90,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5911 (Design and Construction), Project P540002-100105 (Bikeway Development - Tussing Road SUP Brice Road to Hines Road), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.