Explanation
BACKGROUND: For the option to purchase Electric Meters and Accessories for Division of Electricity, the largest user. The term of the five (5) option contracts is for two years, with the option to renew for one additional year. The two year contracts expire May 30, 2006, with one year extension through May 30, 2007. The Purchasing Office opened formal bids on January 29, 2004. These five (5) companies are not listed on the Auditor of State Findings for Recovery Database. These companies are not listed on the Federal Excluded Parties Listing.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 SA001015BB. Of the eight bids received: (MAJ:53) bids solicited; (MAJ: 8) bids received, (MBE: 5) bids solicited; (MBE: 0) bids received, (FBE: 0) bids solicited; (FBE:0) bids received.
The Purchasing Office is recommending award of contracts to the lowest, responsive, responsible and best bidders:
Marwell Corporation, MAJ, CC# 95-3322955, $1.00
Elasco/Hughes Supply, MAJ, CC# 37-0798775, $1.00
GE Supply, MAJ, CC# 14-0689340, $1.00
Reed City Power Line Supply, MAJ, CC# 38-1783949, $1.00
Inner-Tite Corp., MAJ, CC# 04-1691060, $1.00
Estimated Annual Expenditure per supplier:
GE Supply: $4,000.00
Elasco/Hughes Supply: $40,000.00
Reed City Power Line Supply: $15,000.00
Inner-Tite Corp.: $4,000.00
Marwell Corporation: $4,000.00
Combined Total Estimated Annual Expenditure: $67,000.00
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance Director to enter into five (5) contracts for the option to purchase Electric Meters and Accessories with Marwell Corporation, Elasco/Hughes Supply, GE Supply, Reed City Power Line Supply, and Inner-Tite Corp., to authorize the expenditure of five (5) dollars to establish contracts from the Purchasing/Contract Operating Fund, and to declare and emergency. ($5.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on January 29, 2004 and selected the lowest bid(s); and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to maintain our current infrastructure and meet our future customer needs for water services and accurate billing, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to enter into a contract(s) for an option to purchase Electric Meters and Accessories, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and is hereby authorized and directed to enter into the following contract(s) for an option to purchase Electric Meters and Accessories in accordance with Solicitation No. SA001015 as follows:
Marwell Corporation, Item numbers 138, 150 - 158, 167, 169. Amount $1.00
Elasco/Hughes Supply, Item numbers 5-12, 17-19,33-36, 39, 41, 43, 45, 46, 49-51, 53, 55, 56, 58-60, 63-65, 115, 117, 118, 126, 137, 166, 170, 174, 181, 185, 187, 188, 190, 194-199, 202-205, 207, 208, 220, 224, 231-235, 241, 258, 259, 261, 263, 272. Amount $1.00.
General Electric Supply, Item numbers 13, 25, 47, 48, 57, 61, 62, 66-77, 92, 213-217, 223, 225, 229, 230, 242, 243, 252, 265, 267, 273, 274. Amount $1.00.
Reed Power Line Supply, Item numbers 4, 37, 38, 40, 44, 52, 54, 83, 85, 91, 109, 114, 119, 127-132, 134, 139, 159, 161-165, 168, 172, 173, 177-180, 184, 189, 192, 200, 201, 206, 218, 221, 222, 226-228, 236-240, 244-251, 253, 255-257, 260, 262, 264, 266, 268-271, 275-282. Amount $1.00.
Inner-Tite Corp., Item numbers 136-149. Amount $1.00.
SECTION 2. That the expenditure of $5.00 is hereby authorized from Purchasing Contract Account, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.