City of Columbus - File #: 1433-2010

• File #: 1433-2010
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/29/2010
• In control: Judiciary And Court Administration Committee
• On agenda: 10/18/2010
• Final action: 10/20/2010
• Title: To authorize and direct the Municipal Court Clerk to modify the contract with Sterling Data Center LLC for the provision of remote data back-up and recovery services; to authorize expenditure up to $7,146.60 from the Municipal Court Clerk computer fund; and to declare an emergency. ($7,146.60)

Date	Ver.	Action By	Action	Result
10/20/2010	1	CITY CLERK	Attest
10/19/2010	1	MAYOR	Signed
10/18/2010	1	Columbus City Council	Approved	Pass
10/18/2010	1	COUNCIL PRESIDENT	Signed
10/7/2010	1	MuniCrtClerk Drafter	Sent for Approval
10/7/2010	1	CITY ATTORNEY	Reviewed and Approved
10/7/2010	1	MuniCrtClerk Drafter	Sent to Clerk's Office for Council
10/5/2010	1	MuniCrtClerk Drafter	Sent for Approval
10/5/2010	1	Auditor Reviewer	Reviewed and Approved
10/5/2010	1	CITY AUDITOR	Reviewed and Approved
10/5/2010	1	Finance Reviewer	Sent for Approval
10/4/2010	1	ODI DIRECTOR	Reviewed and Approved
10/1/2010	1	Finance Reviewer	Reviewed and Approved
10/1/2010	1	FINANCE DIRECTOR	Reviewed and Approved
10/1/2010	1	MuniCrtClerk Drafter	Sent for Approval
10/1/2010	1	EBOCO Reviewer	Sent for Approval
9/30/2010	1	MUNICRTCLERK DIRECTOR	Reviewed and Approved
9/30/2010	1	MuniCrtClerk Drafter	Sent for Approval
9/30/2010	1	Finance Reviewer	Reviewed and Approved
9/29/2010	1	MuniCrtClerk Drafter	Sent for Approval

Explanation

Background:

Ordinance 1515-2006, approved by Council on September 11, 2006 authorized the Franklin County Municipal Court Clerk to enter into a three year contract with Sterling Data Center LLC.  The initial contract included an option of three (3) one (1) year extensions with Sterling Data Center LLC by agreement of both parties and the approval of Columbus City Council. 

This ordinance authorizes the Franklin County Municipal Court Clerk (hereinafter "Municipal Court Clerk") to enter into the second extension with Sterling Data Center LLC.  The term of this extension is October 20, 2010 through February 28, 2011.  The extension is needed to solicit and negotiate a new remote data back-up and recovery service contract.

Contracts:

Ordinance 1515-2006 - $34,200.00; EL006539

1^st Modification - Ordinance 1525-2007; $29,125.00; EL007411

2^nd Modification - Ordinance 1279-2008; $24,786.00; EL008743

3^rd Modification - Ordinance 1094-2009; $19,944.00; EL009650

4^th Modification - Ordinance 1433-2010; $7,146.60                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     

Contract Compliance Number

Sterling Data Center LLC:  33-1083182

Expiration Date: 8/24/2011

This company is  not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State unresolved finding for recovery certified search.

Emergency:  This ordinance is being submitted as an emergency measure for the continuity of remote data back-up and recovery services for the Municipal Court Clerk.   

Fiscal Impact:  The cost of $7,146.60 is available within the Municipal Court Clerk computer fund.

Title

To authorize and direct the Municipal Court Clerk to modify the contract with Sterling Data Center LLC for the provision of remote data back-up and recovery services; to authorize expenditure up to $7,146.60 from the Municipal Court Clerk computer fund; and to declare an emergency. ($7,146.60)

Body

Whereas, it is necessary  to modify the contract with Sterling Data Center LLC for  the provision of  remote data back up and recovery services for the Municipal Court Clerk; and

Whereas, an emergency exists in the usual daily operations of the Municipal Court Clerk in that it is immediately necessary to enter into a contract with Sterling Data Center, LLC for the continuity of remote data back-up and recovery services for the Municipal Court Clerk's Office, thereby preserving the public health, peace, property, safety, and welfare; now therefore,

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

Section 1.  The Franklin County Municipal Court Clerk is hereby authorized to modify the contract with Sterling Data Center LLC for the provision of remote data back-up and recovery services for the Franklin County Municipal Court Clerk's Office.

Section 2.  That the expenditure of $7,146.60 or so much thereof as may be needed is hereby authorized to be expended from the Franklin County Municipal Court Clerk computer fund, fund 227, department 26-01, subfund 002, oca code 260208, object level  1 - 03, object level  3 - 3369 - $7,146.60.

Section 3.  That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take in effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.