Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify and increase a contract on behalf of the Facilities Management Division with Mid-American Cleaning Contractors for custodial services at the Health Department building, 240 Parsons Avenue. The original contract was authorized by Ordinance No. 1401-2011, passed September 27, 2011, with four one-year renewal options. This is the first of four one-year renewal options for the period of October 21, 2012 through October 20, 2013.
Emergency action is requested so that custodial services may continue without interruption, thereby ensuring the cleanliness of the building.
Contract Compliance No. 34-1673766, expiration date December 8, 2012.
Fiscal Impact: The cost of this modification is $319,500.00 and is contained within the operating budget of Facilities Management Divison.
Title
To authorize the Finance and Management Director to modify and increase a contract on behalf of the Facilities Management Division with Mid-American Cleaning Contractors for custodial services at the Health Department building, 240 Parsons Avenue; to authorize the expenditure of $319,500.00 from the General Fund; and to declare an emergency. ($319,500.00)
Body
WHEREAS, Ordinance No. 1401-2011, passed September 27, 2011, authorized the Finance and Management Director to enter into a contract with Mid-American Cleaning Contractors for custodial services at the Health Department building, 240 Parsons Avenue; and
WHEREAS, it is necessary to modify and increase a contract with Mid-American Cleaning Contractors for custodial services at the Health Department building, 240 Parsons Avenue; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to renew a contract with Mid-American Cleaning Contractors so that the Health building does not suffer a disruption in cleaning services; thereby preserving the public health, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify and increase a contract on behalf of the Facilities Management Division with Mid-American Cleaning Contractors for custodial services at the Health Department building, 240 Parsons Avenue.
SECTION 2. That the expenditure of $319,500.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-07
Fund: 010
OCA Code: 450041
Object Level 1: 03
Object Level 3: 3396
Amount: $319,500.00
SECTION 3. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.